Job Requisition ID: 58361 Opening Date: 09/22/2026Closing Date: 10/06/2026Agency: Department of Human RightsClass Title: HUMAN RESOURCES REPRESENTATIVE - 19692 Skill Option: None Bilingual Option: NoneSalary: Anticipated Starting Salary: $5,834 a month: Full Range: $5,834-$8,307 a monthJob Type: SalariedCategory: Full TimeNumber of Vacancies: 1Bargaining Unit Code: RC062 Technical Employees, AFSCMEMerit Comp Code:
Work Hours: Monday-Friday, 8:30 am to 5:00 pm
Anticipated Hybrid Work Schedule Availability: 3 to 5 Days per week in office, depending on operational needs
Headquarter Location:Springfield - 524 S 2nd St
Work County:Sangamon
Agency Contact

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview

Under direction of the Chief Human Resources Officer, performs difficult and wide-range personnel functions in preparing and processing personnel transactions and varied administrative activities. Serves as resource person in application of Personnel Rules, collective bargaining agreements, Pay Plan and agency rules and procedures. Reviews and corrects incoming personnel transactions and provides unitary generalist services. Reviews and prepares position descriptions. As a certified CMS interviewer, participates in interviewing and selection teams in the filing of vacancies.

Job Responsibilities

• Receives, reviews, approves, corrects and/or disapproves personnel transactions in the Human Capital Management (HCM) system.
• Serves as a resource for agency personnel by responding to technical and general inquiries from management and employees, and by interpreting and applying Personnel Rules, IDHR policies, labor contracts, supplemental agreements, the Pay Plan, the Personnel Code, and other required documentation in support of various employee actions.
• Maintains logs of employee transactions, human resources events and leaves of absence, and prepares and disseminates leave letters to employees.
• Prepares vacancy requisitions and postings and processes bid records.
• Prepares position descriptions and position cards in SF with accurate descriptions of duties, responsibilities, requirements, preferences and conditions of employment.
• Prepares follow-up correspondence related to transactions, requisitions, etc.
• Serves as liaison with Payroll and Timekeeping.
• Onboards new hires, assists new employees with completion of personnel forms, prepares and processes CMS-2's, prepares and processes transactions in EC and maintains CMS-2 transactions for internal tracking.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to completion of four years of college.
• Requires one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Specialized Skills

• Requires one (1) years of experience utilizing the Personnel Code, Personnel Rules, Position Classification plan, collective bargaining agreements, wage indices, and human resources policies and procedures.
• Requires one (1) years of experience entering human resources data and transactions into SuccessFactors.

Preferred Qualifications

• Prefers one (1) years of experience utilizing the Personnel Code, Personnel Rules, Position Classification plan, collective bargaining agreements, wage indices, or similar human resources policies and procedures.
• Prefers one (1) years of experience entering human resources data and transactions into SuccessFactors or similar HCM software.
• Prefers two (2) years' experience articulating human resources administration information in descriptive terms to others not versed in personnel systems.
• Prefers two (2) years' professional experience using Microsoft Word, Excel, PowerPoint, Access, SharePoint, and WebEx, or similar programs.
• Prefers the ability to work independently and be self-motivated to complete analytical and detailed reports.

Conditions of Employment

• Requires the completion of a background check and self-disclosure of criminal history.
• Requires the ability to travel, with the possibility of overnight stays.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]