Abbott

HR Coordinator - Abbott Diabetes Care (ADC)

Abbott • $56K — $114K *
Alameda, CA 94501In-Person
Healthcare
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • High School diploma or equivalent required; some college preferred.
  • 3+ years of prior administrative experience with minimal supervision.
  • Demonstrates confidentiality and discretion in handling sensitive information.
  • Proficient in managing multiple projects and meeting competing deadlines.
  • Strong analytical skills with attention to detail and ability to work with large data sets.
  • Ability to work independently and prioritize tasks effectively.
  • Advanced knowledge of Microsoft Office Suite, with experience in Adobe Acrobat, Visio, or OrgPlus.

Responsibilities

  • Serve as the primary point of contact for employee inquiries.
  • Facilitate new hire onboarding and associated administrative processes.
  • Manage employee data changes and coordinate with HR Shared Services for accuracy.
  • Generate HR reports to support business leaders and verify global employee data.
  • Provide advanced support to the Divisional VP of HR, including scheduling and correspondence management.
  • Maintain and update regulatory compliance regarding HR processes for new hires and terminations.
  • Assist in developing HR policies, programs, and tools to enhance organizational capabilities.

Benefits

  • Opportunity for professional growth and development within the HR division.
  • Collaborative work environment with a focus on enhancing employee engagement.
  • Involvement in critical HR functions and programs impacting employee experience.
  • Access to HR technology and systems for streamlined workflows.
Full Job Description
JOB DESCRIPTION:

The Opportunity

Abbott Diabetes Care is seeking a HR Coordinator to support the division's human resources team and function. This position will report to the Divisional Vice President, Human Resources of Abbott Diabetes Care (ADC) and partner closely across the team to proactively design, develop and maintain division specific processes and programs. We are seeking an enthusiastic, analytical individual with a creative mind and desire to learn.

What You'll Work On
  • Provides general information to employees and services as primary initial interface for employees.
  • Supports the new hire process: handles new hire onboarding; processes new hire paperwork, alignment/system changes, point person to field new hire questions.
  • Processes all terminations/exits, run system reports and send out to various departments.
  • Coordinates employee data changes with HR Shared Services to ensure accurate employee records and support efficient and effective processing.
  • Support business leaders with global responsibility reporting, utilizing HR information systems and data to run reports and validate, analyze, and utilize global employee data.
  • Runs HR reports regularly for HR staff and various client groups.
  • Provides advanced administrative support Divisional Vice President of Business HR and other managers/directors as assigned, including answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, maintaining supplies, handling teleconference and acting as a liaison for remote access issues.
  • May interface with auto reimbursement vendor and employee relocation company.
  • Maintains updated new hire paperwork and updates as needed
  • Remains current on regulatory requirements especially with regard to processing new hires, terminations, and updates in office procedures.
  • Resolves and/or facilitates resolution of employee questions. Ensures that problems/issues are referred to the proper HR staff member for resolution.
  • Composes and distributes HR communications
  • Processes Excellence Awards for Abbott Diabetes Care & President's Awards once a year.
  • Comply with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
  • Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
  • Assists HR leader to develop policies, programs and tools to enhance organizational capability and implement within business units.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. May establish source documents adhering to corporate standards for stationary and decks of information.
  • Uses intermediate to advanced software skills to perform work assigned and must have comfort level in managing large amounts of data efficiently.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable) and owns several shared team sites
  • Special projects as assigned.


Position Accountability/ Scope
  • Consistently interacts with HR staff, high-level executives, and employee population base.
  • Intermediate to advanced knowledge and understanding of business processes and requirements.
  • Frequently handles confidential, business-sensitive information and manages deadline deliverables.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts, maintaining calendars and proactively planning in meeting project deliverables.
  • Primary point of contact for manager's schedule and coordination.


Experience You'll Bring

Required Qualifications
  • High School diploma or equivalent.
  • 3+ years previous administrative experience or equivalent. Operates with general instruction and some supervision.
  • Proven ability to manage multiple projects simultaneously, competing deadlines, and proactively seeking methods to enhance efficiencies.
  • Demonstrated high level of confidentiality and discretion on all information and interactions representing the department.
  • Strong analysis and decision making skills. Strong attention to detail and comfort in working with large amounts of data.
  • Can work independently and prioritize work.
  • Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.


Preferred Qualifications
  • Some college preferred.


The base pay for this position is
$27.35 - $54.75/hour
In specific locations, the pay range may vary from the range posted.

JOB FAMILY:
HR Consultant

DIVISION:
CHR Corporate Human Resources

LOCATION:
United States > Alameda : Plaza 6 Building

ADDITIONAL LOCATIONS:

WORK SHIFT:
Standard

TRAVEL:
Not specified

MEDICAL SURVEILLANCE:
Not Applicable

SIGNIFICANT WORK ACTIVITIES:
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

About Abbott

Abbott Careers

Joining Abbott means becoming part of a globally diverse team dedicated to making a lasting impact on human health. As a leader in healthcare innovation, Abbott provides a dynamic workplace where careers flourish through growth, leadership, and diversity training.

Opportunities at Abbott

Explore a world of opportunities with our team. Whether you're seeking job opportunities in engineering, marketing, research, or healthcare, Abbott offers a variety of positions that allow professionals to grow their careers. Our commitment to diversity and innovation is evident in every aspect of our work, fostering an inclusive culture that values each team member's contribution.

Work You'll Do

At Abbott, every role contributes to our mission of helping people live fuller lives through better health. From groundbreaking research in medical devices to advancements in pharmaceuticals, our team is at the forefront of healthcare innovation. By joining Abbott, you are not just accepting a job; you are embarking on a path of professional and personal growth.

Internship Programs

Kickstart your career with an Abbott internship. Our programs provide invaluable industry experience and a chance to develop essential skills in a real-world setting. Interns at Abbott work on projects that matter, gaining the experience and knowledge necessary to succeed in their future careers.

Professional Development

Abbott is dedicated to the continuous professional development of its employees. With access to cutting-edge technology, leadership programs, and diversity training, our team members are equipped to lead and innovate within the healthcare industry. We support your career journey with robust training programs, mentorship, and opportunities for networking and professional growth.

Benefits and Culture

Our employees enjoy comprehensive benefits designed to support their life and well-being. From health insurance to retirement plans, we ensure our team has everything they need to thrive. Abbott's culture is built on a foundation of respect and integrity, united by a shared commitment to improving health outcomes.

Join Our Team

Discover the impact you can make with a career at Abbott. We are hiring individuals who are passionate, curious, and driven to lead. Search open positions that match your skills and interests on our Jobs page. Prepare your resume, sharpen your interview skills, and get ready to join a team that's at the cutting edge of healthcare solutions.

Stay Connected

Keep up to date with career tips, industry insights, and company news—all from the people who work here. Subscribe to our Careers Blog and personalize your subscription to receive job alerts and insider tips tailored to your preferences.

Explore Abbott

With a commitment to improving life through innovation, leadership, and diversity, Abbott is a place where you can fulfill your potential. See what exciting and rewarding opportunities await at Abbott by exploring our career opportunities today.

SEARCH ABBOTT JOBS

Join us in our mission to make the world a healthier place through innovation, leadership, and diversity. Your journey to a fulfilling career at Abbott starts here.
Learn more about Abbott
Size
113,000 employees
Market Cap
$189 billion
Industry
Healthcare
Net Income
$4.4 billion
Founded
1944
5 Year Trend
+15.6%
Revenue
$34.6 billion
NASDAQ
ABT
* Ladders Estimates

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