HR Analyst - PayrollLocation: Brea, CA (Hybrid)
Reporting to: Head of Human Resources
What you will do as a HR Analyst: The HR Analyst serves as an operational cornerstone of Moxa Americas' Human Resources function, ensuring the seamless administration of payroll, 401k, leave, workforce data, compliance, and expense processes. This role is responsible for maintaining accurate and timely execution across all assigned HR operations while serving as a trusted resource for employees navigating pay, benefits, and leave matters. The HR Analyst works cross-functionally with Finance, managers, and HR leadership to uphold data integrity, regulatory compliance, and an employee experience that is accurate, fair, and efficient.
Major Areas of Responsibility :
Payroll Administration (ADP Workforce Now)
- Administer end-to-end payroll processing using ADP Workforce Now, ensuring accuracy and on-time delivery for all pay cycles.
- Review and audit timekeeping data, manual adjustments, off-cycle payments, and final paychecks for compliance and accuracy.
- Interface with Sales and Sales Operations on commission calculations and payment.
- Serve as the primary point of contact for employee payroll inquiries including pay discrepancies, direct deposit, W-2s, and tax withholdings.
- Partner with Finance to reconcile payroll data, process garnishments, and maintain proper GL coding.
- Coordinate with ADP and internal stakeholders on system updates, tax configuration changes, and year-end payroll processing.
- Maintain payroll records in accordance with applicable federal and state recordkeeping requirements.
401(k) Administration (Fidelity)
- Partner with HR Benefits to administer the company's 401(k) plan through Fidelity, including enrollment, contribution changes, loan requests, and distributions.
- Validate payroll-to-Fidelity contribution files on each pay cycle; audit and reconcile deferrals, employer match, and true-up contributions.
- Serve as the primary employee-facing resource for 401(k) questions and partner with HR Benefits to address plan administration and benefit-related inquiries related to payroll.
- Support annual plan audits, nondiscrimination testing, and compliance filings in coordination with the plan administrator and Finance.
- Work with benefits to communicate plan changes, open enrollment windows, and Fidelity resources to employees in a clear and accessible manner.
Leave of Absence Administration
- Administer all employee leave programs including FMLA, California CFRA, PDL, ADA accommodations, short- and long-term disability, parental leave, and other state-mandated leaves.
- Intake and process leave requests, coordinate with employees and managers on timing, documentation, and return-to-work planning.
- Maintain accurate and timely leave records; track intermittent usage and ensure consistent policy application across the employee population.
- Monitor federal and state leave law changes; update internal procedures and notify employees of applicable rights and obligations.
- Liaise with disability carriers and EAP resources as needed to facilitate seamless leave-to-return transitions.
Employee Data & HRIS Integrity
- Maintain accurate and current employee data in ADP Workforce Now including new hires, terminations, job changes, compensation updates, and demographic information.
- Audit HRIS records regularly to identify and resolve data discrepancies, duplicate entries, or incomplete fields.
- Generate HR reports and data extracts to support payroll, compliance, benefits, and leadership reporting needs.
- Partner with payroll, benefits, and Finance teams to ensure accurate and timely cross-functional data exchange.
- Support data clean-up projects and system configuration updates as directed by HR leadership.
HR Compliance
- Support compliance with federal, state, and local employment regulations including FLSA, ACA, ERISA, HIPAA, EEO, and California-specific labor laws.
- Maintain required workplace postings, recordkeeping obligations, and personnel file documentation in accordance with applicable law.
- Assist in the administration of required compliance reporting, filings, and other regulatory submissions.
- Conduct periodic audits of HR files, I-9 documentation, and system records to identify gaps and implement corrective action.
- Support HR policy updates and employee communications as compliance requirements evolve.
HR Expense Administration
- Process and track HR-related expenses including benefits invoices, vendor payments, and departmental purchasing in coordination with Finance.
- Reconcile monthly benefits carrier invoices against enrollment data; identify and resolve billing discrepancies with vendors.
The manager may assign other duties.
Minimum Job Requirements: - Education: Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field; or equivalent combined education and experience.
- Professional Certificates/Licenses: PHR, SHRM-CP, or CPP (Certified Payroll Professional) preferred.
- Experience: 8-10 years of progressive HR operations or payroll experience, with direct hands-on experience in at least three of the following: ADP Workforce Now payroll processing; 401(k) plan administration; leave of absence management; HRIS data management; or HR compliance.
- Communication: Proficiency in written and verbal business communication. (E)
- Travel: Minimal domestic travel may be required. Will equate to less than 5%.
Required Competencies: - Demonstrated proficiency with ADP Workforce Now; experience processing full-cycle payroll preferred.
- Working knowledge of 401(k) plan administration and familiarity with Fidelity's employer plan platform.
- Solid understanding of federal and California leave laws (FMLA, CFRA, PDL, ADA, SDI, PFL).
- Strong attention to detail and commitment to data accuracy and process discipline.
- Ability to handle sensitive employee information with a high degree of confidentiality and professionalism.
- Proficiency with Microsoft Office Suite, particularly Excel.
- Effective communicator with the ability to explain complex payroll or benefit topics clearly to employees.
- Autonomous learner with high motivation to independently identify and resolve issues.
Compensation Information Total Compensation Target (Base Bonus):
California: $96,000 - $110,000
Actual compensation will be determined based on experience, qualifications, and work location.
Benefits - Medical PPOs that are among the most generous in the industry.
- Dental & Vision.
- 100% paid maternity and paternity leave.
- Company-paid Short- and Long-Term Disability, and Life Insurance.
- 401(k) with a competitive employer match.
- Pet discount program for those with four-legged family members.
- Wellness programs that offer resources and activities to help foster our work-life balance culture and help you stay physically and mentally fit.
- Volunteer Time Off - Give back to the community with paid time off for volunteer work. We encourage you to use your time to make a difference and support causes you care about.
- Plus, additional fringe benefits to help you thrive within our amazing organization.
