Company DescriptionAre you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.
Pay Range $91,320 - $111,840 Annually for the A01.2 level
This is the lowest to highest salary in good faith we would pay for this role at the time of this posting. Pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Job DescriptionWe have an opening for a
Facility Administrator to support the High Explosives Applications Facility (HEAF). You will work independently to plan, execute, and/or provide oversight to a variety of business, workforce, operational and organizational requirements and activities. This position is in Weapons Business Operations Division (WBOD) in the Strategic Deterrence (SD) Directorate.
This position requires full-time on-site presence due to the nature of the work.
In this role you will - Serve as the primary administrative point-of-contact for HEAF; plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements including Social activities.
- Oversight and management of all administrative processes, including but not limited to the coordination of facility tours, office space management, Hazardous Work Area access requests, collecting HUB Input for Work Release, and TESA Locks and Keys administration; ensuring compliance with all safety and security requirements.
- Perform security related roles such as VTR CAS Designee, Modified Control Locking Plans Designee, and CAAS Approver for iSRD in HEAF.
- Coordinate and respond to various facility requests, requirements, and deliverables, and perform special assignments as required. Represent the facility on administrative and personnel matters.
- Represent facility management on self-assessment, audit teams, or work-related committees and lead projects to assess, set and establish protocol and procedures.
- Solve complex and sensitive problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures to ensure department deliverables are met.
- Establish and maintain complex databases, spreadsheets, HEAF website, and tracking systems to ensure action items are completed by the required due date and follow up on pending items.
- Provide leadership and direction to non-exempt administrative staff, records specialist, and document coordinator. Coordinate work assignments and provide training, support, guidance, and mentoring as needed.
- Perform other duties as assigned.
Qualifications- This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U. S. government agency at the time of hire.
- Experience participating in and leading administrative and operational work activities with leadership and team building skills to effectively build and manage administrative personnel who support multidisciplinary groups.
- Knowledge and understanding of principles of personnel administration, policies and procedures, and state and federal laws. Knowledge of and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
- Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others.
- Administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
- Effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
- Proven analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.
- Advanced knowledge of personal computers and associated software including MS Office applications, Outlook Calendaring, SharePoint, Administrator Console, Maui, ePay, and Concur.
- Ability to maintain an Explosives Area Aware qualification.
Qualifications We Desire- Experience working in SD high hazard facilities.
Additional InformationAll your information will be kept confidential according to EEO guidelines.
Position InformationThis is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Our values - visit https://www.llnl.gov/inclusion/our-values
Security ClearanceThis position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug TestExternal applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical DevicesPer the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.
If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.
Pre-Placement Medical ExamA job related pre-placement medical examination may be required.
How to identify fake job advertisementsPlease be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment OpportunityWe are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
Reasonable AccommodationOur goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy NoticeThe California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
