Salary : $75,459.96 - $92,656.56 Annually
Location : Oakland, CA
Job Type: Full Time Civil Service
Job Number: 26-SC250-08
Department: Human Services Department
Opening Date: 08/12/2026
Closing Date: 8/25/2026 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: TW1

The Position

Are you searching for a fulfilling career that allows you to make a difference and have a positive impact on the local community? Look no further! The City of Oakland's Human Services Department, Early Childhood and Family Services Division (ECFS), is seeking a highly skilled individual to join our team as a Head Start Facilities Coordinator. Come join a dynamic team of enthusiastic professionals dedicated to providing important services to a community with a rich history. You'll work with great colleagues in the ECFS who are fiercely passionate about public service and community.

We are looking for someone who is:

• Adaptive: Every day brings new challenges. You can adjust quickly, prioritize tasks, and respond effectively to changing facility needs.
• Problem Solver: You'll be responsible for addressing a wide variety of facility issues. Many problems require different solutions depending on the location, so creativity and sound judgment are essential.
• Proactive: You'll develop and maintain a preventative maintenance system by conducting regular facility inspections and addressing potential issues before they become larger, more costly problems.
• Relational & Communicative: You'll collaborate with warehouse staff, center staff, and central office teams, while also coordinating with Public Works, contractors, and property managers. Clear, timely, and professional communication is key to success.
• Comfortable with Technology: You'll use Microsoft Office, Adobe Sign, Jotform, and ChildPlus in your daily work. Based out of the ECFS warehouse, you'll also provide basic technology support and assistance to warehouse staff as needed.
• Detail-oriented: You'll maintain accurate records of work orders, preventative maintenance activities, and inventory, ensuring documentation is organized, complete, and up to date.

What you will typically be responsible for:

• Overseeing the maintenance of ECFS facilities and vehicles.
• Ordering, maintaining, and tracking inventory of supplies.
• Coordinating ECFS maintenance staff to prioritize and ensure work orders are completed in a timely manner.
• Maintaining accurate records of work orders and monitoring their status through completion.
• Collaborating with Oakland Public Works, contractors, and property management to resolve facility issues as needed.
• Supervising and coordinating drivers to ensure the timely delivery of food, supplies, and equipment.

Read the complete job description by clicking this: ****

*Click on the link below to see a video on what it's like to work for the City of Oakland!
A few reasons you might love this job:

• You will make a meaningful impact by supporting Oakland's children and families.
• You will work alongside a dedicated, supportive, and fun team based out of the ECFS warehouse.
• You will solve a variety of challenges where no two days are the same.
• You will spend your time out in the community instead of sitting behind a desk.
• You will build relationships with staff, contractors, and community partners while helping keep ECFS facilities running smoothly.
• You will see the direct impact of your work by ensuring ECFS facilities are safe, functional, and ready to serve children and families every day.

A few challenges you might face in this job:

• You may need to solve complex facilities issues that don't have a clear or immediate solution.
• You may need to balance competing maintenance requests, each requiring urgent attention and careful prioritization.
• You may need to coordinate with Public Works, contractors, and property managers to resolve facility issues within varying timelines.
• You may need to complete repairs efficiently while minimizing disruptions to center operations, which may occasionally require overtime or a flexible work schedule.

Competencies Required:

• Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards
• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
• Decision Making: Choosing optimal courses of action in a timely manner
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Professional & Technical Expertise: Applying technical subject matter to the job
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Writing: Communicating effectively in writing
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Managing Performance: Ensuring superior individual and group performance
• Displaying Ownership and Accountability: Holding self and others accountable for measurable, high-quality, timely, and cost-effective results
• Oral Communication: Engaging effectively in dialogue

Minimum Requirements for Application

This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process.

Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable:

Education:
High school diploma or equivalent. An Associate's degree from an accredited college or university in public health, education, public administration, or a closely related field is desirable.

Experience:
Two years of progressively responsible work experience in facility maintenance. Work experience with social service, public health, or educational programs is desirable. License or Certificate / Other Requirements
Successful Incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and hours worked, public transportation may not be a cost-effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Depending on the nature of the assignment, candidates who receive offers of employment will be required to submit fingerprints, undergo a criminal record clearance, and have a physical examination including a TB screening.

Desirable Qualifications:

• Experience overseeing early childhood education facilities, including knowledge of federal and state health, safety, and facility requirements.
• Knowledge of basic facilities maintenance and repair, including plumbing, electrical systems, locks and keys, fire and earthquake safety, furniture assembly, cleaning, sanitizing and disinfecting, and preventative maintenance.
• Experience supervising or coordinating a team to achieve shared goals efficiently and within established timelines.

Supplemental Information
The Recruitment Process:
The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the "minimum qualifications" listed for each position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.

Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.

In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.
For this recruitment, all qualified applicants will be invited to the structured interview (sometimes referred to as an Oral Exam) (weighted 100%), which will be evaluated and rated by subject matter experts. The structured interview will be conducted as a one-way video interview, where you will record your responses to a set of questions. You will have 7 days from the time you receive the interview link to complete and submit your video responses. The tentative date of the structured interview is mid-September.
Candidates requesting reasonable accommodations for the examination process must request accommodations no later than one week before they are scheduled to take the exam; otherwise, it may not be possible to arrange accommodations for the selection process. Please complete the Request for Reasonable Accommodation in Testing form by clicking on this link or by copying and pasting the link into your browser to open it: Send the completed form and any supporting documentation to the exam analyst: Briana Wong at [email protected].

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you're applying to a "restricted" posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
What's in it for you?

• Work/Life Balance: 37.5-hour work weeks
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

*Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found here:

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:
If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are a