Are you ready to lead and optimize complex accounts payable operations in a dynamic environment?About the RoleThis position involves overseeing full-cycle accounts payable processes to ensure accurate and timely invoice processing. The role is crucial for managing high-volume transactions, enhancing automation systems, and ensuring compliance with company policies. By collaborating with various departments, this role contributes to improved efficiency and accuracy within the organization.
Key Responsibilities- Lead full-cycle accounts payable operations, from invoice processing to payment execution.
- Manage high-volume invoice processing, including both PO and non-PO invoices.
- Perform three-way matching of purchase orders, receipts, and invoices.
- Maintain and enhance AP automation systems.
- Reconcile accounts payable subledger with the general ledger.
- Resolve discrepancies through vendor statement reconciliation.
- Communicate effectively with vendors regarding payments and account inquiries.
- Support year-end 1099 preparation and vendor documentation.
- Identify and report applicable use tax.
- Assist with AP accruals and month-end close activities.
- Provide ad hoc reporting and analysis as needed.
- Ensure compliance with company policies and internal controls.
- Collaborate with Procurement, Receiving, and Operations to resolve issues.
- Drive process improvements for enhanced efficiency and accuracy.
- Mentor junior AP staff and act as a subject matter expert.
- Potential to expand into Accounts Receivable responsibilities.
Minimum Requirements- 5 years of experience in accounts payable, accounting, finance, or a related field.
- Proven experience in a $100M organization.
- Background in client, food, manufacturing, distribution, or consumer products is preferred.
- Strong understanding of PO-based invoicing, vendor reconciliations, and payment processing.
- Proficiency in Microsoft Excel and/or Google Sheets.
- Experience with AP automation tools like Tipalti, Stampli, AvidXchange, Coupa, SAP Concur, Oracle, or similar.
- Familiarity with ERP/accounting systems such as NetSuite, QuickBooks, SAP, or similar.
- Excellent analytical and problem-solving skills.
- Strong organizational and time-management abilities.
- Commitment to compliance with policies and internal controls.
Preferred Qualifications- Familiarity with inventory, freight, logistics, or co-manufacturing invoices.
- Experience supporting multi-location manufacturing operations.
- Experience with month-end close and AP accruals.
- Experience in improving AP processes in a growing company.
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