MedStar Southern Maryland Hospital Center

Grants Coordinator Fiscal Compliance

MedStar Southern Maryland Hospital Center • $59K — $101K *
Baltimore, MD 21215In-Person
Education, Government & Non-Profit
Less than 5 years of experience
Reposted Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree in business administration or related field required
  • 3+ years of experience in administrative functions, accounting, statistical analysis, or project management
  • Experience in a medical office, hospital, or ambulatory setting preferred
  • Portfolio Management Professional (PMP) or Certified Project Management Professional (PMP-PMI) preferred
  • One year of relevant professional work experience may substitute for one year of education.

Responsibilities

  • Manages purchase requests for grant-funded programs ensuring compliance and budget adherence
  • Ensures timely delivery and addresses budget constraints or non-compliant expenses
  • Downloads, codes, and verifies invoices to resolve discrepancies and process payments
  • Oversees specialty payment requests, confirming budget and Medicare reimbursement rates
  • Monitors outstanding orders and ensures purchase card transactions comply with budgets
  • Manages monthly grant credit card reconciliations and monitors budget performance
  • Contributes to departmental goals and adheres to quality and safety standards

Benefits

  • Collaborative work environment with multidisciplinary teams
  • Opportunity for professional development and certification support
  • Focus on compliance and quality improvement within grants management
  • Exposure to a diverse range of financial activities in the healthcare sector
  • Potential for contributing to impactful grant-funded projects
Full Job Description
Summary of Position:
The incumbent plans organizes and coordinates financial activities related to department grants ensuring compliance with federal guidelines and maintaining accurate records. Responsibilities include performing monthly audits to identify and mitigate financial risks supporting the separation of duties in managing grant fund expenditures and addressing compliance issues to prevent liabilities. Additionally the role involves implementing procedures to monitor and resolve potential errors or compliance violations while interacting with both internal staff and the public.

Primary Duties and Responsibilities:
  • Manages and processes purchase requests for grant-funded programs ensuring expenses are allowable and within budget in collaboration with the Grants Compliance Specialist. It includes placing orders reconciling credit card statements coordinating with vendors and internal departments and maintaining accurate documentation of all transactions in SharePoint.
  • Ensures proper delivery communicates with program staff and addresses any issues related to budget constraints or non-allowable expenses.
  • Responsible for daily downloading coding and verifying invoices against authorized purchase amounts resolving discrepancies and ensuring timely submission to Accounts Payable. Includes monitoring payment status facilitating expedited processing for overdue invoices and maintaining communication with program staff and vendors regarding purchase and payment issues
  • Grant Payment for SDOH or MHC Specialty Care/Prescription Referrals: oversees specialty payment requests by verifying budget availability coordinating with the PI/PD for service details and confirming Medicare-based reimbursement rates. On a monthly basis will reconcile referrals with payment records ensures accurate expense tracking and maintains thorough documentation in the grant folder.
  • Responsible for weekly compliance activities: monitoring outstanding orders follows up with vendors on delayed items and ensures purchase card transactions stay within budget and are timed strategically. It also verifies proper grant coding uploads invoices coordinates with receiving departments and tracks payment timelines to meet vendor terms.
  • Responsible for monthly compliance activities: managing grant-related credit card reconciliation by coding expenses uploading documentation to SharePoint and reporting any unauthorized charges. It also prepares monthly non-personnel expense reports organizes financial records by grant and monitors budget-to-actual performance to flag potential overspending or underspending.
  • Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
  • Participate in meetings and on committees and represent the department and hospital and may participate in multidisciplinary quality and service improvement teams as required.
  • May provide support to the Grant Compliance Specialist in the selection training and orientation of department staff.

Minimal Qualifications:
  • Bachelor's degree in business administration or other business-related majors required
  • One year of relevant professional-level work experience may be substituted for one year of required education.
  • 3+ years experience in administrative functions accounting statistical analysis project management required
  • One year of relevant education may be substituted for one year of required work experience.
  • Medical Office hospital and/or ambulatory setting preferred

Licenses and Certifications
  • Portfolio Management Professional (PMP) preferred or
  • Certified Project Management Professional (PMP)-PMI preferred

Knowledge Skills and Abilities
  • Working knowledge of Microsoft Office including Word Excel Teams SharePoint Viso and Access software applications
  • Excellent verbal and written communication skills
  • Problem solving customer service and time management skills
  • Ability to confidentially manage PHI and PII documentation

This position has a hiring range of

USD $59,820.00 - USD $101,836.00 /Yr.

About MedStar Southern Maryland Hospital Center

MedStar Southern Maryland Hospital Center is a medical facility located in Clinton, Maryland. It is a 192-bed acute care hospital that provides a range of services including emergency care, cardiology, cancer care, orthopedics, and women's health. The hospital is part of the MedStar Health system, which is the largest healthcare provider in Maryland and the Washington, D.C. region. MedStar Southern Maryland Hospital Center is committed to providing high-quality, compassionate care to its patients and improving the health of the communities it serves.
Learn more about MedStar Southern Maryland Hospital Center
Size
1,200 employees
Industry
Healthcare
* Ladders Estimates

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