We are searching for the best talent for Global Event Management Coordinator. This hybrid role will be in New Brunswick, NJ.

This position reports to the Leader, Global Event Management and serves as a key operational partner in delivering high-impact Executive Committee and Board of Directors global events and experiences. The Global Event Management Coordinator operates with a high level of autonomy, managing complex financial operations, vendor relationships, and project workflows while applying project management methodologies to ensure successful delivery across multiple concurrent initiatives. Acts as a developing subject matter expert in event operations, financial processes, and vendor management within Global Event Management.

RESPONSIBILITIES: 

Project & Program Execution 

• Collaborate on assigned projects and key program workstreams from initiation through execution and close-out, ensuring alignment with scope, schedule and budget. 

• Apply project management tools and methodologies to support program delivery, including tracking timelines, and deliverables. 

• Provide operational and coordination support across a team of six employees and three full-time contractors, ensuring alignment, task execution, and efficient delivery of program workstreams. 

• Serve as a primary point of contact for stakeholders, addressing inquiries, coordinating deliverables, and maintaining alignment. 

• Contribute to project reporting and status updates, providing visibility into various milestones, financial status, and progress. 

Financial, Budget, & Operations Management 

• Oversee and manage complex financial operations supporting up to $26M in annual spend, including vendor payments through Ariba (wire transfers, check requests). 

• Purchase order creation and lifecycle management. 

• Corporate Meeting Card (CMC) reconciliation and compliance tracking. 

• Independently reconcile multiple high-value AMEX Corporate Meeting Cards (>$1M each) and expense reports through Concur. 

• Maintain accurate financial records, ensuring compliance with company policies and audit requirements. 

• Identify opportunities to enhance financial tracking, reporting accuracy, and process efficiency.  

• Support the development and refinement of project and program management processes, policies, and best practices to enhance consistency and effectiveness. 

• Maintain documentation and knowledge management practices to support audit readiness and continuity.

Vendor & Contract Management 

• Manage MSA and contract lifecycle processes through eMarketplace, ensuring timely renewals and compliance. 

• Coordinate vendor sourcing activities, including bid requests for large-volume projects (premiums and gifts). 

• Partner with external vendors (NSO, DMC, production) to support presentations, onboarding, and execution. 

Stakeholder & Executive Support Travel & Logistics Management 

• Proactively manage and prioritize a complex, rapidly changing executive calendar, ensuring alignment with business priorities. 

• Support Executive Committee and Chairman’s Office requests, including high-touch VIP arrangements (travel, accommodations, special experiences). 

• Coordinate complex domestic and international travel logistics, including air, ground transportation, visa support, and passport renewals. Ensure compliance with global travel requirements while optimizing traveler experience and efficiency. 

• Act as a liaison between senior leaders, administrative teams, and external partners to ensure seamless communication and delivery. 

Communication & Coordination 

• Manage high-volume communication channels, responding to inquiries and coordinating event-related communication needs. 

• Open, sort, prioritize, and distribute communications and shipments; respond to routine and time-sensitive requests. 

• Coordinate logistics, materials, and shipments to support event execution. 

• Assist with onsite execution of meetings and events, ensuring smooth operations and issue resolution. 

ORGANIZATIONAL/CULTURAL ASTUTENESS  

• Demonstrates strong knowledge of Johnson & Johnson’s organizational structure, executive protocols, and global operations.

• Effectively navigates complex stakeholder environments to drive alignment and deliver high-quality outcomes.

QUALIFICATIONS: 

EDUCATION & EXPERIENCE 

• High school diploma required; bachelor’s degree preferred.  

• A minimum of 6 years of experience supporting senior leadership, including complex operations, financial management, project coordination, and travel logistics.  

• Experience supporting global programs, events, or other large-scale initiatives preferred.  

• Experience with vendor coordination and management preferred. 

Required: 

• Advanced financial and budget management skills with strong attention to detail and accuracy.  

• Demonstrated ability to manage multiple concurrent projects independently, including prioritization and tracking of deliverables.  

• Strong problem-solving and decision-making skills in fast-paced, high-stakes environments.  

• Proven ability to build trusted relationships with stakeholders and senior leadership.  

• Professionalism, executive presence, and a strong customer service orientation.  

• Ability to identify process gaps and drive continuous improvement initiatives.  

• Advanced proficiency in Microsoft Office Suite.  

• Experience with Ariba, Concur, eMarketplace, Aravo, Totality, and Apex