Shernoff Bidart Echeverria LLP is looking for a full-time, experienced Firm Administrator in the Claremont office.The candidate will be responsible for the daily operations, supervision of personnel, and business functions of the Firm. Work with Partners to develop short-term and long-term goals. Maintain lines of communication within the Firm. Ensure that the Firm's policies and procedures are implemented and followed by all employees.
Essential Job FunctionsPersonnel and Human Resources
- Recruiting
- Assess staffing needs
- Employee Handbook to ensure compliance with regulations
- Maintain employee files
- Oversee and manage employees
- Conduct employee annual and 90-day reviews
- Employee offboarding
- Coordinate employee schedules
- Review employee timecards/approve overtime
Other
- Liaison with Firm's business insurers
- Assist attorneys in renewal and update requirements to State Bar of California and Secretary of State
- Maintain current Firm case list
- Interact with the Firm's outside vendors
- Plan Firm events and coordinate Firm participation in various sponsored events
- Supervise and oversee Beverly Hills office administration
Supervisory Responsibilities- Supervises all employees.
Knowledge, Skills, Abilities- Excellent people skills, including written and oral communication skills
- Strong proofreading skills
- Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.), legal software
- Customer Service oriented
- Works well in a team environment or independently
- Well-developed interpersonal skills
- Maintains confidentiality
- Demonstrates good judgment, confidentiality, discretion, and a proactive work ethic
- Time management
- Attention to detail
- Strong organizational skills
- Strong interpersonal and leadership skills, ability to multitask and attention to detail
- Understanding of litigation processes/terminology and workflow
Education and Experience- 5 years or more of prior office management experience required
- 2 years or more of experience as an HR assistant or similar required
- High School diploma, Bachelor's degree preferred
- 5 years of law firm experience is a plus, but not required
We offer a competitive benefits package including health insurance, paid vacation, holidays, sick time, and 401(k).
The salary range for this position is $150,000 to $175,000 a year
Compensation will be determined by a number of factors including educational background and experience.
