Role description: Arcadis is seeking a Project Administrator to support a major key account, providing financial support and coordination for multiple project managers. The successful candidate will demonstrate a strong desire to learn and grow alongside Project Managers, Program Managers, and the financial team. They will be highly organized, professional, and effective in communicating with internal team members across a variety of tasks and projects. This individual must be able to manage multiple priorities simultaneously, work both independently and collaboratively, and provide mentorship to junior staff.
This position provides a wide variety of administrative, financial and staff support services at a team level. The position performs multiple related tasks and applies administrative procedures to resolve problems which may be non-routine in nature.
Role accountabilities:- Financial management support of projects for multiple project managers, program managers, and financial teams
- Provide and analyze financial project metric reports for project managers (revenue, profitability, etc.)
- Take proactive role in monitoring and evaluating existing project management processes to identify opportunities and provide advice for the improvement of processes and systems
- Set up new projects and update project forecasts in the project management tools (Oracle)
- Budget monitoring and project performance evaluations
- Track and resolve financial issues for project teams
- Invoicing support - work with project managers to ensure client invoices are prepared monthly and sent each month.
- Prepare documents associated with client billing related to client contracts.
- Tracking Accounts Receivable and unbilled with follow up to accounting and project managers as needed
- Financial support during project audits and project reviews
- Preparation, tracking, communication, and obtaining purchase orders and subcontracts
- New client and vendor setups
- Participate in monthly project reviews with Finance Managers and Project Managers.
- Be responsible for training, mentoring and professional development of junior staff
Qualifications & Experience:- Minimum qualifications: 5 years of relevant experience, including financial management of projects
- Education required: High School diploma with equivalent work experience in finance or accounting
Special considerations, specific technical experience, skills, etc. include: - Strong computer skills including a high level of competence with Excel, Outlook, and Word.
- Strong written and verbal communication skills with a variety of audiences both internal and external.
- Strong time management and organizational abilities, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously
- Self-motivated and proactive, with the ability to work independently
- Excellent analytical skills with keen attention to detail
- Strong proof reading and basic research skills
Preferred qualifications: - Education preferred: Bachelor's in finance or accounting or equivalent years of experience
- 5 or more years of experience
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $69,984-$104,976.
Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.#Hybrid
