Salary: $8,284.48 - $10,069.89 Monthly
Location : Victorville, CA
Job Type: Full-Time
Job Number: 2026-059
Department: Finance
Opening Date: 09/17/2026
Closing Date: 9/24/2026 11:59 PM Pacific
Max Number of Applicants: 50

Summary
Under limited supervision, plans, organizes, coordinates, and supervises staff engaged in Accounts Payable operations, and financial support functions of the City; ensures compliance with regulations, policies, internal controls, and reporting requirements; and performs related duties as required.

Essential Functions
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:

• Supervise Accounts Payable staff: set work priorities, establish work schedules, provide training, review and approve work, conduct performance evaluations, and reward and/or discipline employees.
• Review and approve employee timesheets and time-off requests.
• Conduct interviews and recommend candidates for hire.
• Oversee daily Accounts Payable operations, including invoice intake, payment processing, and compliance verification.
• Ensure accurate, timely processing of payments including checks, ACH, wire transfers, and emergency payments in accordance with City policies and applicable regulations.
• Review, reconcile, and approve weekly check runs, electronic funds transfers, and warrants; ensure proper documentation, internal controls, and audit trails.
• Oversee the review, reconciliation, and approval of monthly Procurement Card (P-Card) transactions to ensure compliance with City policies and internal controls.
• Oversee vendor record management, W-9/1099 documentation, and verification of compliance with City requirements.
• Oversee the preparation, review, and distribution of annual 1099 forms and related IRS reporting.
• Oversee month-end, quarterly, and year-end Accounts Payable close processes, including accruals, open PO reviews, and outstanding liabilities.
• Monitor workload, processing timelines, workflow efficiency, and key performance indicators; recommend and implement improvements to optimize the Accounts Payable cycle.
• Investigate, respond to, and resolve escalated vendor issues, invoice disputes, delayed payments, payment issues, complaints, and inquiries from internal departments.
• Review and approve complex, high-dollar, or sensitive invoices for accuracy, coding, documentation requirements, and budget compliance.
• Develop, implement, and maintain Accounts Payable policies, procedures, and Standard Operating Procedures (SOPs).
• Maintain and update the Accounts Payable website, including forms and fees.
• Coordinate with IT, system support, and third-party vendors to resolve financial system issues, support workflow approvals, and assist with system upgrades, testing, enhancements, and process automation initiatives.
• Collaborate with internal departments to resolve discrepancies, address operational or system issues, and ensure consistent policy application and workflow efficiency.
• Retrieve and prepare documents in response to Public Records Requests.
• Create, track, and supply totals for Finance Department's Quarterly reporting.
• Assist Management with analysis, preparation, justification, and administration of the Accounts Payable budget.
• Assist with internal and external audits by preparing schedules, responding to requests, and ensuring documentation compliance.
• Build and maintain positive working relationships with internal and external customers using principles of effective customer service.
• Safely operate City vehicles and equipment.

Minimum Qualifications

Education, Training and Experience Guidelines:
Associate's Degree with major coursework in Business Administration, Finance, Accounting or a closely related field, and three (3) years of accounts payable experience, including at least one (1) year in a lead or supervisory capacity, are required. A Bachelor's Degree with major coursework in Business Administration, Finance, Accounting or a closely related field may substitute for one (1) year of the required experience.
License and Certification Requirements:

Must possess a minimum of a valid California Class "C" driver's license upon hire and maintain throughout the length of employment with the City of Victorville.

Knowledge of:

• Principles and practices of Accounts Payable operations, including invoice processing, payment workflows, expenditure coding, and discrepancy resolution.
• Accounting procedures related to payment cycles, reconciliation practices, financial reporting, and internal controls applicable to public-sector financial operations.
• Internal control methods, audit standards, and compliance requirements governing governmental financial transactions.
• City policies, procedures, Municipal Code, and administrative regulations related to financial transactions, and expenditure processing.
• Federal, state, and local regulations related to governmental accounting, and tax reporting, including 1099 regulations.
• Principles and practices of public sector operations, interdepartmental coordination, and organizational workflows.
• Principles and practices of employee supervision, training, performance management, and team development.
• Methods and techniques for resolving complex issues, complaints, and disputes with vendors and internal departments.
• Data analysis and reporting methods, including Accounts Payable performance metrics, operational reporting, and financial activity monitoring.
• ERP financial systems, workflow processes, and payment technologies used in public sector finance.
• Records management practices, including document retention, public records disclosure requirements, and financial documentation standards.

Skill and ability to:

• Plan, organize, supervise, and evaluate daily Accounts Payable operations.
• Lead, train, coach, and motivate staff; set priorities; and manage performance effectively.
• Review and approve invoices, payments, vendor records, and financial entries with accuracy and attention to detail.
• Interpret and apply policies, procedures, contracts, and regulatory requirements to ensure compliance.
• Identify, research, and resolve invoice discrepancies, payment issues, and vendor concerns.
• Resolve escalated issues, complaints, and disputes using sound judgment, professionalism, and diplomacy.
• Use ERP systems, financial software, and reporting tools to perform analysis and generate reports.
• Identify process improvements and implement solutions that enhance efficiency and internal controls.
• Prepare clear, concise reports, correspondence, and documentation.
• Manage multiple priorities, deadlines, operational demands, and apply strong time management skills to maintain accuracy in a high-volume environment.
• Communicate effectively both verbally and in writing with staff, vendors, management, and the public.
• Establish and maintain effective working relationships with employees, departments, and the community.
• Apply safe work practices and promote a safe work environment.

Physical Demands & Working Environment
(Must be performed with or without reasonable accommodations)
This position works primarily in an indoor office environment and in close proximity to other workers. Incumbents shall be exposed to those conditions normally encountered in an indoor office environment. Incumbents may be required to visit job sites. Positions in this class typically require balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions with or without reasonable accommodation. Medium Work: Exerting 20 to 50 pounds of force occasionally (up to 1/3 of workday), and/or 10 to 25 pounds of force frequently (1/3 to 2/3 of workday), and/or greater than negligible up to 10 pounds of force constantly (2/3 or more of workday) to move objects. Physical Demand requirements are in excess of those for Light Work. Incumbents must be able to see and hear in the normal range, with or without correction, communicate verbally and in written form with great facility, and must be able to be understood. Incumbents must have the stamina to work long hours, may be required to attend night meetings after regular working hours, and be willing to work an irregular schedule, which may include weekends, holidays, evenings, and/or varying hours.
SALARY: Employees typically start at Step 1 of the established salary range for their classification. Salary ranges are subject to the City's approved salary schedule and applicable salary adjustments. Part-time employees are generally hired at an hourly rate and are not eligible for City benefits or merit-based salary increases.VACATION: Paid vacation is earned by full-time, non-represented employees based on years of full-time City of Victorville service:

• 0-5 years: 80 hours annually
• 6-10 years: 120 hours annually
• 11-15 years: 160 hours annually
• 16+ years: 200 hours annually

Vacation is accrued each pay period. Employees may accumulate vacation up to the applicable maximum accrual, which ranges from 160 to 400 hours, depending on years of service.

SICK LEAVE: Full-time, non-represented employees accrue 96 hours of paid sick leave annually. Part-time employees are eligible for up to 40 hours of paid sick leave, subject to applicable eligibility requirements.

HOLIDAYS: Eligible full-time employees receive 14 paid holidays per year, consisting of 13 designated holidays plus one floating holiday. The floating holiday may be taken after six months of service. Employees required to work on an approved holiday may be eligible for premium holiday pay at one-and-one-half times their regular rate of pay, subject to applicable eligibility and scheduling provisions.

MEDICAL/DENTAL/VISION INSURANCE: Medical, dental, and vision coverage is available to full-time employees and their eligible dependents. Effective July 1, 2026, the City provides a $1,200 monthly fringe benefit toward medical, dental, and vision coverage. Employees enrolled in medical coverage who have qualifying out-of-pocket premium costs may also be eligible for a City subsidy of 50% of the total out-of-pocket cost, up to an additional $1,200 per month, subject to applicable provisions. Employees who waive City medical coverage may receive a maximum cash benefit of $400 per month. The waiver benefit may be used toward dental and vision coverage, with any remaining balance available for a flexible spending account or taxable income, subject to applicable rules.

FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSAs) are available for pre-tax health care and dependent day-care expenses. The City pays the monthly administrative fee associated with the accounts.

DEFERRED COMPENSATION - 457 PLAN: Full-time employees may voluntarily participate in a City-approved 457 Deferred Compensation Plan, including Roth contribution options. Eligible employees may contribute up to the applicable annual IRS limit, with additional catch-up contributions available to eligible employees.

LIFE INSURANCE: The City provides employer-paid group term life insurance and accidental death and dismemberment (AD&D) coverage for full-time employees. Coverage is equal to one times the employee's annual salary, up to a maximum of $250,000. Employees may elect additional supplemental life and AD&D coverage at their own expense.

RETIREMENT - CALPERS: The City participates in the California Public Employees' Retirement System (CalPERS). Retirement formulas depend on membership status and employee classification.

Miscellaneous Employees:

• Classic Members: 2.5% @ 55; employee contribution of 8%
• PEPRA/New Members: 2.0% @ 62; employee contribution is one-half of the total normal cost

Safety Employees:

• Classic Members: 2.0% @ 50; employee contribution of 9%
• PEPRA/New Members: 2.7% @ 57; employee contribution is one-half of the total normal cost

The City does not participate in Social Security. Employees hired after April 1, 1986 contribute 1.45% of base salary as a matching contribution for Medicare coverage.

RETIREE MEDICAL BENEFITS: Eligible City retirees may receive a City contribution toward retiree medical insurance based on years of service. For employees hired prior to July 1, 2024, the City contribution begins at eight years of service and ranges from 25% to 100% based on years of service. For employees hired on or after July 1, 2024, eligibility begins at 15 years of service, with the City contribution ranging from 50% to 100% based on years of service. Eligible retirees must have been enrolled in the City's medical coverage for at least 12 consecutive months immediately prior to retirement.

SHORT-TERM DISABILITY: Short-Term Disability (STD) is an employee-paid, post-tax benefit. Benefits may begin after a seven-day waiting period and continue for up to 13 weeks for a qualifying illness or injury. STD provides 60% of weekly base pay, with a maximum benefit of $1,600 per week. Part-time employees are not eligible for STD.
LONG-TERM DISABILITY: Long-Term Disability (LTD) is a City-paid benefit for eligible full-time employ