We are seeking a strong Finance Operations Manager to bring structure, visibility, and discipline to our financial systems.
This is an operational role - not a tax-only accounting position.
Role OverviewYou will own day-to-day financial operations including payroll oversight, client invoicing, accounts receivable/payable, and cash flow forecasting.
Your mission is to create financial clarity, clean reporting, and predictable cash flow.
Key ResponsibilitiesFinancial Infrastructure
- Clean and maintain QuickBooks Online
- Reconcile all bank and credit card accounts
- Maintain accurate and timely monthly P&L
- Improve chart of accounts and reporting structure
Cash Flow & Forecasting- Build and maintain a 13-week rolling cash flow forecast
- Monitor payroll obligations and vendor payments
- Provide weekly cash position updates
- Identify risk gaps before they happen
Billing & Revenue Operations- Manage invoicing for 40+ clients
- Maintain master billing calendar
- Track accounts receivable and enforce collections process
- Ensure timely and accurate revenue recognition
Payroll & Expense Oversight- Oversee high-volume payroll processing
- Track payroll as % of revenue
- Categorize and control operational expenses
- Improve cost visibility across departments
Reporting- Deliver weekly financial summary (cash, AR, payroll forecast)
- Deliver monthly clean P&L and margin analysis
- Track profitability by client
Requirements- 3+ years accounting or finance operations experience
- Experience working with marketing agencies or service businesses
- Advanced QuickBooks Online expertise
- Strong understanding of cash flow forecasting
- Experience managing payroll for 50+ team members
- Detail-oriented and process-driven
- Strong communication and accountability
Ideal Candidate- Calm under complexity
- Systems thinker
- Proactive problem solver
- Comfortable enforcing financial discipline
- Focused on clarity, not just compliance
Compensation- Full-time US-based: $75K-$95K
Success Metrics (First 60 Days)- Clean and reconciled books
- Accurate monthly P&L delivered on time
- Functional 13-week cash flow forecast
- Billing calendar fully operational
- Clear payroll-to-revenue ratio tracking
- Improved AR collection speed
Department Human Resources & Administration Locations Los Angeles HQ, Salt Lake City
