Finance & Billing Manager

PermitFlow

$90K — $120K *
Finance & Insurance
5 - 7 years of experience
Job Overview by Ladders

Qualifications

  • 7-10 years of finance/accounting experience required
  • CPA preferred with audit background (Big 4 or similar)
  • Experience in high-growth startups or tech companies
  • Strong understanding of revenue recognition, collections, and GAAP
  • Proficient with modern finance tools
  • Detail-oriented and process-focused
  • Excellent communication skills for diverse audiences

Responsibilities

  • Own monthly reconciliation of revenue, billing, and collections
  • Manage AR/AP operations including invoice processing and vendor payments
  • Design and implement automated workflows for collections and expense tracking
  • Select and implement AI tools to enhance financial operations
  • Develop and maintain department-level budgets with insights for executive stakeholders
  • Maintain accurate financial records within accounting systems
  • Ensure compliance with tax, regulatory, and audit requirements
  • Evaluate and improve internal financial policies and controls

Benefits

  • Work closely with founders and cross-functional leaders
  • Opportunity to implement innovative financial practices and AI tools
  • Play a key role in scaling finance operations in a dynamic startup
  • Collaborative work environment that values detail and efficiency
  • Chance to impact financial strategies and transparency
Full Job Description
About This Job

We're hiring a Finance & Billing Manager to own and support our core finance operations as we scale. This is a high impact role working closely with the founders and external partners to keep our financial systems accurate, organized, and ready for growth.

This role is best suited for someone early to mid in their career who wants to take on more ownership. You'll be hands on in the day to day, while learning how to build better processes, reporting, and systems over time.

In This Role You Will:
  • Support and help manage month end close, including reconciliations across revenue, billing, and cash
  • Own day to day accounts receivable and payable, including invoicing, collections, and vendor payments
  • Work closely with outsourced bookkeeping partners to ensure accurate financial records
  • Help improve billing, collections, and expense workflows
  • Maintain and use finance tools across billing, payments, and spend management
  • Assist in building budgets, forecasts, and reporting for leadership
  • Track key financial metrics and help surface insights to the team
  • Support compliance, audit readiness, and internal controls
  • Partner cross functionally with operations and leadership on financial processes


You Should Have:
  • 3 to 6 years of experience in finance or accounting
  • Experience with AR, AP, or billing operations
  • Exposure to month end close or financial reporting
  • Basic understanding of revenue recognition and accounting principles
  • Experience working in a startup or fast paced environment is a plus
  • Comfortable working in spreadsheets and finance tools
  • Strong attention to detail and willingness to own work end to end
  • Clear communicator who can work with non finance teams

What We'd Love To See:
  • Background in accounting, audit, or a CPA track
  • Experience with tools like Stripe, QuickBooks, NetSuite, Ramp, or Brex
  • Exposure to forecasting, budgeting, or financial analysis
  • Experience working with external accounting or bookkeeping partners
  • Interest in improving processes or using automation tools
  • Someone who is proactive, curious, and wants to grow into a broader finance role


What We Offer:
  • Competitive salary and meaningful equity in a high-growth company
  • 100% company-paid base medical, dental, and vision coverage for employees + healthcare FSA
  • 401(k) savings plan
  • Unlimited PTO and paid family leave
  • Home office & equipment stipend
  • Daily in-office lunch and dinner provided
  • Commuter benefits (pre-tax transit and parking)

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