Date Posted: 08/17/2026
Req ID: 49855
Faculty/Division: OISE
Department: Dept of Curriculum, Teaching & Learning
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

Your opportunity:

Under the supervision of the Business Officer and reporting to the Manager, Finance and Administration, the incumbent provides day-to-day financial administration of research and operating funds. This position has responsibility for faculty research grants and contracts; expense reimbursements; travel authorizations; preparing contracts and timesheets for casuals; U-Source orders; purchase orders; wire transfers; accountable advances; debit memos and other finance, HR & operations duties. The incumbent will also prepare standard reports to assist the Business Officer with financial planning, forecasting and reconciling month end reports.

Additional responsibilities include ordering and maintaining supplies; creating and maintaining appropriate financial file systems for the department; as well as being responsible for distribution, deposits and refunds for keys and FOB's, coordinating moves and trade schedules in collaboration with OISE's central building operations groups, allocating student office space, updating mailboxes& office name plates, processing honoraria and statutory payments and other operations duties.

Your responsibilities will include:

• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Reconciling accounts
• Preparing accounts receivable according to the University Guide to Financial Management
• Preparing accounts payable according to the University Guide to Financial Management
• Collecting supporting documentation required for accounting, payroll and/or HRIS processing
• Preparing budget variance reports

Essential Qualifications:

• Advanced College Diploma (3 years) in accounting, business or commerce or acceptable combination of equivalent experience. Completion of Advanced Financial Accounting, Advanced Management Accounting, Statistics, Business Finance or Income Tax courses.
• Minimum three years' recent and related accounting and financial support experience, preferably in an educational environment.
• Demonstrated experience in working with developing, maintaining and analyzing reports.
• Demonstrated experience processing financial and payroll transactions and preparing financial reconciliations, analyses, and recommendations.
• Demonstrated experience processing accounts receivable, accounts payable and journal entries including posting.
• Demonstrated experience with the interpretation and application of financial management policies and procedures.
• Experience monitoring and reconciling research accounts.
• Experience interpreting, applying, and advising on financial and research granting agency guidelines and procedures.
• Experience processing expense reimbursements.
• Experience with deposits and refunds for keys and FOB's, as well as supporting office space moves.
• Advanced skills with MS Office Suite (Word, Excel, Outlook & SharePoint), particularly MS Excel, and experience working with SAP systems, including FIS, HRIS and RIS, or similar systems.
• Excellent communication (written and verbal) and interpersonal skill.
• Excellent problem solving, decision-making, and multi-tasking skills.
• Strong numerical, accounting, financial and analytical skills.
• Accuracy and attention to detail are crucial.
• Ability to exercise good judgment and tact in dealing with faculty members, students and staff.
• Strong organizational and time management skills in order to meet conflicting deadlines. High tolerance for dealing effectively with busy and demanding clientele and meeting deadlines.
• Strong communication, analytical, organizational and time management skills.
• Ability to design financial reports and present information which conveys a solid understanding of accounts payable, reconciliation of accounts, variance analysis, overhead allocation, budgeting, internal recoveries and audit procedures.
• A team player with the ability to work under pressure and meet multiple deadlines. Demonstrated ability to maintain strict confidentiality.

Assets (Nonessential):

• Professional accounting designation.
• Knowledge of University of Toronto financial management policies and procedures.
• Expertise with University of Toronto AMS and ordering through USource.

To be successful in this role you will be:

• Accountable
• Achievement oriented
• Organized
• Proactive
• Resourceful
• Team player

Closing Date: 08/25/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Jennifer Tucker

Job descriptions are available upon request for internal applicants.