Columbia University

Finance and Compliance Manager-Sponsored Projects Finance-Hybrid Schedule

Columbia University$80K — $120K *
Education, Government & Non-Profit
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • Bachelor's degree or equivalent required.
  • Minimum three years' related accounting experience.
  • Experience with grant accounting and/or fund accounting preferred.
  • Knowledge of research administration and grants management processes preferred.
  • Proficiency with databases and financial systems.

Responsibilities

  • Ensure accuracy and timeliness of financial data and reports.
  • Monitor compliance with accounting principles and sponsor requirements.
  • Prepare close-out documents for grants and contracts.
  • Provide customer service related to financial administration and accounting.
  • Identify opportunities for process improvements and automation.
  • Maintain compliance records for sponsor regulations and interact with auditors.
  • Perform special projects as assigned.

Benefits

  • Opportunities for professional development.
  • Collaborative and supportive work environment.
  • Engagement with diverse financial projects.
  • Experience with both private and public funding sources.
  • Commitment to ongoing process improvements.
Full Job Description
Position Summary

Reporting to the Senior Finance and Compliance Manager, the Finance and Compliance Manager is responsible for assisting the Sponsored Projects Finance Team with the financial administration of a diverse portfolio of private and public grants and contracts of varied complexity, ensuring that they are administered in a fiscally responsible manner, complying with all applicable rules and regulations established by both the sponsor agency and the University.

Responsibilities

  • Ensuring the accuracy and timeliness of financial data, assisting in the preparation of financial reports and billings to sponsors, tracking receipt of funding and receivables (aging and uncollectable), collecting accounts receivable for accounts, and participating in account close-out
  • Provides institutional oversight by monitoring the allowable and appropriate recording of expenses to sponsored projects and the general ledger in order to ensure compliance with generally acceptable accounting principles (GAAP) and sponsor reporting requirements
  • Prepares required close-out documents for grants and/or contracts, including contractors' releases and assignments; reviews sponsoring agency policies, regulatory documents and other literature related to sponsored project financial administration to maintain familiarity with granting and contracting agency policies and revisions
  • Responsible for customer service, a core mission of the department, by identifying internal and external customers and providing them with the appropriate support regarding sponsored project financial administration and general ledger accounting
  • Assists management in identifying opportunities to streamline and improve processes, providing input for automating processes, and actively implementing changes, as needed. Maintains records in accordance with internal procedures, demonstrating compliance with sponsor regulations concerning equipment, project expenditures and other fiscal concerns, and interacts with auditors during their reviews
  • Performs special projects and other related duties as assigned.

Minimum Qualifications
  • Bachelor's degree and/or equivalent, plus a minimum of three years' related accounting experience required

Preferred Qualifications
  • Experience with grant accounting and/or fund accounting
  • Demonstrated knowledge of research administration / grants management and accounting business processes preferred

Other Requirements
  • Must be comfortable working with databases and computerized financial systems
  • Must be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment, and be able to work with diplomacy and efficiency in such an environment
  • Must be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, written and oral communication skills
  • In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization
  • Must have a passion for excellent customer service and commitment to exceptional quality

About Columbia University

Columbia University is a private Ivy League research university in New York City. Established in 1754 as King's College on the grounds of Trinity Church in Manhattan, Columbia is the oldest institution of higher education in New York and the fifth-oldest institution of higher learning in the United States. It is one of nine colonial colleges founded prior to the Declaration of Independence, seven of which belong to the Ivy League. Columbia is ranked among the top universities in the world by major education publications. Columbia was established by royal charter under George II of Great Britain. It was renamed Columbia College in 1784 following the American Revolution, and in 1787 was placed under a private board of trustees headed by former students Alexander Hamilton and John Jay. In 1896, the campus was moved to its current location in Morningside Heights and renamed Columbia University. Columbia scientists and scholars have played a pivotal role in scientific breakthroughs including brain-computer interface; the laser and maser; nuclear magnetic resonance; the first nuclear pile; the first nuclear fission reaction in the Americas; the first evidence for plate tectonics and continental drift; and much of the initial research and planning for the Manhattan Project during World War II. Columbia is organized into twenty schools, including four undergraduate schools and 16 graduate schools. The university's research efforts include the Lamont–Doherty Earth Observatory, the Goddard Institute for Space Studies, and accelerator laboratories with Big Tech firms such as Amazon and IBM. Columbia is a founding member of the Association of American Universities and was the first school in the United States to grant the MD degree. The university also annually administers the Pulitzer Prize. With over 14.5 million volumes, Columbia University Library is the third-largest private research library in the United States.
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