Facilities Specialist
Department: Operations
Employment Type: Full Time
Location: US-California-San Jose
Compensation: $35.12 - $48.28 / hour
Description
The Facilities Specialist is responsible for maintaining the day-to-day operation of the workplace by performing routine inspections, responding to service requests, coordinating repairs, supporting office moves and equipment setups, and helping maintain a safe, clean, and functional environment. This role provides hands-on support for daily facilities needs and helps ensure issues are addressed in a timely manner.
This position reports to the Facilities Supervisor at the San Jose HQ office and requires a proactive, organized individual with strong problem-solving skills and the ability to manage multiple priorities effectively. The ideal candidate is a strategic thinker, self-motivated, and capable of communicating professionally with internal stakeholders, contractors, and customers.
Key Responsibilities
• Support the Facilities Supervisor and team with day-to-day building operations and workplace support needs
• Conduct routine inspections of assigned buildings and spaces, including offices, conference rooms, break rooms, corridors, storage areas, and exterior spaces, to identify and report issues
• Perform office furniture reconfigurations, office moves, and equipment setup
• Support new hire onboarding and employee offboarding facilities processes
• Coordinate conference room and shared space setups as needed
• Partner with janitorial vendors to maintain cleanliness and facility standards
• Follow safety procedures and help maintain a safe work environment
• Perform minor repairs, including patching and painting
• Coordinate with internal teams and facilities staff to complete assigned work
• Identify facility issues and escalate improvement opportunities as needed
• Track and update work orders to support timely completion and follow-up
• Provide day-to-day support to employees, vendors, and internal teams
• Coordinate vendor visits and support service follow-up
• Monitor and report issues related to HVAC, electrical, plumbing, and building management systems (BMS)
• Support preventive maintenance activities and help track vendor performance
• Respond to facility issues and emergencies as needed
• Conduct routine inspections, document issues, and follow up on corrective actions
• Follow company procedures and support compliance with local, state, and federal safety requirements
• Support after-hours operations and activities as required
• Participate in training and development activities
• Use company systems and follow established facilities processes
• Perform other duties and tasks as assigned
Qualifications
Required:
• High school diploma or equivalent experience
• Minimum of 4+ years of relevant facilities or building maintenance experience
• Strong mechanical aptitude and troubleshooting skills
• Effective verbal and written communication skills
• Ability to maintain accurate work order updates and routine documentation
Preferred:
• Ability to work independently, stay organized, and respond in a fast-paced environment
