Job Summary (basic description)The Facilities Services Manager supports daily operations of Jackson Lewis office locations, helping to ensure offices remain safe, functional, and professionally maintained. This role assists with facilities coordination, vendor management, and construction-related activities, including office buildouts, renovations, and moves. The Facilities Services Manager supports construction, office buildouts, renovations, and space changes. This role includes travel to offices nationwide to help with moves, buildouts, walkthroughs, and punch-list items.
Essential Functions- Responsible for daily facilities operations across Jackson Lewis office locations to ensure a clean, safe, and functional environment
- Coordinate and track facilities requests, repairs, and service activities to ensure timely completion
- Respond to system alerts related to uptime and expirations for safety and security systems, and escalate issues as needed for resolution.
- Communicate with landlords, property managers, vendors, and internal stakeholders to support issue resolution
- Help and at times lead coordinated efforts with vendor services, including scheduling, site access, and service delivery
- Maintain facilities records such as site service accounts, service logs, space utilization data, and floor plans
- Assist with sourcing vendors, obtaining quotes, and tracking service agreements
- Support the Facilities Project team in office moves, restacks, furniture installations, and space planning efforts
- Participate in site walkthroughs to document conditions, track progress, and identify open items
- Support construction activities, including renovations, buildouts, and project close-out coordination
- Provide administrative and coordination support for facilities and project-related initiatives
- Monitor office conditions and proactively report issues requiring attention
- Ensure compliance with workplace safety standards
- Perform additional duties and special projects assigned
Qualifications/Skills Required- Minimum of 4 years' experience within facilities management; experience in a law firm or professional services organization preferred
- Knowledge of general maintenance methods, operating requirements, and safety precautions
- Exceptional attention to detail with the ability to multi-task and work independently
- Able to work on multiple ongoing initiatives simultaneously while meeting deadlines
- Strong oral and written communication skills with the ability to communicate and collaborate with all levels of the organization
- Professional demeanor with a customer service-oriented approach
- Proactively approach challenges with a problem-solving mentality
- Work both independently and collaboratively in a team environment
- Maintain a positive attitude and ability to be flexible with different projects/workload
- Strong Excel skills.
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Educational RequirementsFor New York City Metro area, the expected salary range for this position is between $85,000 and $105,000. The actual compensation will be determined based on experience and other factors permitted by law.
