Facilities Operations ManagerLocation: Houston, TX
Salary Range: $120,000 - $130,000 annually
Schedule: Full-Time | Onsite | Monday-Friday
Comprehensive benefits package includes:
- Medical, dental, and vision coverage
- Short-term and long-term disability insurance
- Paid Time Off (PTO)
- 401(k) with company contribution/profit sharing
Position Summary A growing professional services organization is seeking an experienced
Facilities Operations Manager to oversee workplace operations, vendor management, office services, and facility-related projects. This role is responsible for maintaining a highly efficient, safe, and professional office environment while managing key operational functions, budgets, and service providers.
The ideal candidate combines strong facilities management expertise with a hands-on, service-oriented approach and has experience supporting a fast-paced professional office environment.
Key Responsibilities Facilities & Workplace Operations - Oversee the daily operation and maintenance of office facilities and common areas.
- Manage preventative maintenance programs and coordinate repairs with internal stakeholders and external vendors.
- Monitor office furniture, fixtures, equipment, and workplace assets to ensure functionality and appearance standards are maintained.
- Support workplace planning initiatives, office configurations, and space utilization projects.
Vendor & Property Management - Serve as the primary contact for landlords, building management teams, contractors, and service providers.
- Source, evaluate, and negotiate vendor agreements and service contracts.
- Monitor vendor performance, service quality, and contract compliance.
- Coordinate services including janitorial, maintenance, security, landscaping, storage, and other facility-related functions.
Safety, Security & Business Continuity - Maintain workplace safety programs and ensure compliance with applicable regulations and building standards.
- Manage building access systems, credentials, and physical security processes in partnership with technology teams.
- Coordinate emergency preparedness plans, response procedures, and business continuity initiatives.
- Oversee first aid supplies, workplace safety equipment, and employee emergency resources.
Budgeting & Procurement - Assist with development and management of facility and operating budgets.
- Track expenditures, review invoices, and identify cost-saving opportunities.
- Manage procurement of office supplies, furniture, equipment, and workplace resources.
- Maintain accurate inventories and asset records.
Meetings, Events & Hospitality Services - Coordinate conference rooms, meeting spaces, and office event logistics.
- Oversee room setup, catering arrangements, hospitality services, and vendor coordination.
- Support special projects, client meetings, training sessions, and corporate events.
Office Growth & Facility Projects - Participate in office expansion, relocation, renovation, and workplace improvement initiatives.
- Coordinate project schedules with contractors, architects, designers, and building management teams.
- Support new office openings, workplace transitions, and space optimization projects.
Employee Support Services - Coordinate workspace setup and logistical support for new hires.
- Manage office moves, workstation changes, and workplace transitions.
- Assist with employee offboarding activities related to facility access and office assets.
Administrative & Operational Services - Oversee mail distribution, shipping, courier services, and records storage vendors.
- Manage company travel vendor relationships and preferred supplier programs.
- Monitor subscription services, operational resources, and administrative support programs.
Qualifications Required - 5+ years of facilities, workplace operations, or office services management experience within a professional services environment.
- Experience managing vendor relationships, facility contracts, and workplace operations.
- Demonstrated success overseeing office budgets, procurement, and operational projects.
- Strong knowledge of workplace safety, building operations, and facilities best practices.
Preferred - Bachelor's degree in Business Administration, Facilities Management, Operations, or a related field.
- Experience supporting multi-functional office environments or professional services organizations.
Skills & Competencies - Strong leadership and team management abilities
- Exceptional organizational and project management skills
- Excellent communication and interpersonal skills
- Ability to prioritize multiple initiatives in a fast-paced environment
- Sound judgment and problem-solving capabilities
- Strong attention to detail and follow-through
- Proficiency with Microsoft Office applications and workplace technology platforms
- Experience utilizing AI-enabled productivity tools to improve efficiency and workflow management
Physical Requirements - Ability to regularly move throughout an office environment.
- Capability to lift and move materials weighing up to 50 pounds.
- Ability to stand, walk, bend, and occasionally climb ladders as needed.
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