Job Summary:The primary function of this role is to oversee the daily operations of facilities, vendor management, and tenancy across company properties. This position is responsible for ensuring smooth facility operations, maintaining strong vendor partnerships, and supporting tenancy-related activities. The role also assists in the development, implementation, and oversight of property budgets, accounts payable, and financial operations for all locations. The ideal candidate is a proactive, organized professional with strong operational, administrative, and financial coordination skills.
Duties and Responsibilities:- Engage, contract, supervise, and process invoices for all goods/services required to maintain assigned properties and buildings up to company standards.
- Create, oversee, and select RFPs for services across all properties.
- Direct the day-to-day activities of vendor and tenant relations, safety, security, maintenance, marketing, landscaping, inspections, snow removal and other operations across portfolio.
- Supervise, direct, train and evaluate 2 facilities, janitorial and security staff and contractor personnel working at properties.
- Assist in the development of operating income/expense budgets and the capital budgets that reflect the corporate objectives for operating the properties, cash flow requirements and leasing strategies.
- Oversees and coordinates indoor and outdoor employee and tenant parking.
- Leads corrective and preventative maintenance, repairs, renewal, replacement, provision and monitoring of utilities, multiple building automation and environmental monitoring systems, energy management, fire, and life safety compliance, as well as vendor contracting/management.
- Assist Director and be primary team representative for multiple special projects being undertaken by the team such as green energy initiatives, major solar energy project and other property modernization initiatives.
- Perform other jobs, duties and responsibilities as assigned, requested or required.
Education:- Bachelor's degree or equivalent education required.
Experience:- General knowledge of building maintenance, security, contract bidding, BOMA measurements, leasing, utility services, construction, green energy, and contract language.
- 3 - 5 years of experience in Facilities and/or property management with additional low to mid-level management experience.
- General proficiency in Microsoft Office Suite
- Experience with building maintenance and construction a plus.
Required Competencies: - Customer Focus
- Ensures Accountability
- Collaborates
- Communicates Effectively
- Plans and Aligns
- Optimizes Work Processes
- Nimble Learning
- Business Insight
- Decision Quality
- Directs Work
- Develops Talent
- Manages Ambiguity
