Oracle Corporation

Facilities Admin Specialist

Oracle Corporation$70K — $141K *
Real Estate & Construction
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • 5+ years of experience in facilities management or related field
  • Strong organizational and logistics skills
  • Ability to manage vendor relationships and contracts
  • Experience with budget preparation and monitoring
  • Excellent communication skills with both management and employees

Responsibilities

  • Manage shipping and receiving processes for the site
  • Coordinate with vendors for delivery schedules
  • Prepare and manage site operational paperwork
  • Organize and support on-site meetings and events
  • Act as a liaison for vendors and visitor logistics

Benefits

  • Comprehensive medical, dental, and vision insurance
  • Short-term and long-term disability coverage
  • Flexible vacation and paid time off policies
  • 401(k) plan with company match
  • Paid parental leave and adoption assistance
Full Job Description
Job Description

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

Responsibilities

Logistics & Shipping/Receiving
Manage all site shipping and receiving, including packages, freight, and vendor deliveries
Coordinate delivery schedules and dock access with vendors and internal teams
Maintain accurate logs and chain-of-custody documentation when required
Support inventory tracking for operational and facility-related materials
Operations Coordination & Administration

Schedule site visits, vendor activities, and facility-related work
Process administrative paperwork including purchase requests, work orders, invoices, and service documentation
Maintain organized records for site operations and compliance tracking
Distribute and manage incoming/outgoing mail and internal deliveries
Workplace & Site Support

Coordinate on-site meetings, employee engagement activities, and site events
Assist with planning logistics for trainings, leadership visits, and team gatherings
Order, organize, and manage site catering (including lunches and special events)
Maintain break rooms, kitchens, and common areas with regular restocking of supplies
Monitor and replenish office and facility consumables
Vendor & Visitor Coordination

Serve as a point of contact for non-technical vendors and service providers
Support visitor logistics including badging coordination and meeting support
Ensure vendors follow site processes and scheduling expectations

Qualifications

Disclaimer:

Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $33.94 to $67.88 per hour; from: $70,600 to $141,200 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC3

About Oracle Corporation

Oracle Dyn Global Business Unit is a pioneer in managed DNS and a leader in cloud-based infrastructure that connects users with digital content and experiences across a global internet. Dyn's solution is powered by a global network that drives 40 billion traffic optimization decisions daily for more than 3,500 enterprise customers, including preeminent digital brands such as Netflix, Twitter, Linkedin and CNBC. Adding Dyn's best-in-class DNS and email services extend the Oracle cloud computing platform and provides enterprise customers with a one-stop shop for Infrastructure-as-a-Service (IaaS) and Platform-as-a-Service (PaaS). On January 31, 2017 Oracle completed the acquisition of Dyn, which now operates as an Oracle Infrastructure-as-a-Service (IaaS) global business unit (GBU).

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Join Oracle Corporation—Where Careers Grow

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Learn more about Oracle Corporation
Size
143,000 employees
Market Cap
$217.3 billion
Industry
Net Income
$12.8 billion
Founded
1977
5 Year Trend
+2.3%
Revenue
$39.6 billion
NASDAQ

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