The Executive Project Manager provides project-based and executive support to the COO and CHRO. From time to time, the individual will provide support to other Executive Leadership Team ("ELT") and Extended Leadership Team ("XLT") members, including coordination of initiatives across teams and locations. This position provides broad exposure to Seaspan's daily business operations, and to strategic development initiatives, such as conducting research and project/task management in partnership with COO, and CHRO. The role is 70% project-based, and 30% executive support functions with the COO and CHRO.
This is a full-time, on-site position located at our office in downtown Vancouver.
Job Responsibilities: - Assists COO and CHRO in driving delivery of Corporate Goals and monitoring operational and commercial performance improvement initiatives
- Collaborates with the ELT on developing frameworks for continuous process improvement and change management initiatives. Leads full-cycle process improvement and change management strategies from assessment, identifying opportunities, solution-finding, strategy planning, timelines, change process, measurement and evaluation, and sustainment
- Supports the COO and CHRO by conducting research and analysis with an analytical mindset; works closely with other functional teams to complete ad hoc and strategic research and analyses
- Manages individual projects, and project-based tasks to ensure projects stay on track, adhere to key deliverable deadlines, and assist with tracking priorities and ensuring projects are completed
- Supports the COO, CHRO and members of their leadership teams with project-based support focusing on strategic, talent, corporate goals, change management and other key deliverables
- Responsible for collecting, preparing, and presenting information during discussions for meetings with ELT/XLT, Board materials, internal communications events and other senior leadership events
- Manages the preparation of presentations and Board of Directors materials for the COO and CHRO
- Manages the company's portfolio of internal and external presentations in coordination with Corporate Communications and Investor Relations
- Collaborates with Corporate Communications on, content management, ESG, culture, and change management initiatives
- Maintains daily schedules including internal and external meetings, conference calls involving multiple time zones, setting video conferences, and client/investor meetings
- May coordinate travel schedules, preparing a detailed itinerary prior to departure, and adapt to timely changes in collaboration with Hong Kong and Mumbai offices.
- Partners with the Executive Assistants to other ELT members to provide administrative support to the Executive Leadership Team
- Assists with office management duties, supports colleagues with timely answers to requests
- Performs other duties as required
Requirements: - A bachelor's degree or higher education is required
- Minimum of five years of experience supporting senior-level leaders in a global organization is required
- Demonstrated track record of sound judgement and professionalism with the ability to work with senior-level executives across multiple business lines and global regions
- High degree of interpersonal and professional savvy across varying levels of internal management, investors, clients and staff
- Strong analytical skills and ability to translate to operational processes
- At least 3 years of internal project support, focused on corporate KPIs and reporting
- Outstanding attention to detail
- Must be able to work independently with little supervision, be detail-oriented, flexible in terms of hours/responsibilities, and also able to organize and prioritize multiple deadlines
- Excellent written and verbal communication skills; customer service focused with excellent phone etiquette
- Excellent PowerPoint skills with proficiency in the Microsoft office suite
Additional Desired Qualifications: - Entrepreneurial ability to think outside the box with intelligence
- Forward-thinking and innovative approach
- Ability to seek out opportunities to learn new skills and take on responsibility for tasks within a team and as an individual
Compensation and Benefits Package:Seaspan's total compensation is based on our pay-for-performance philosophy that rewards team members who deliver on and demonstrate our high-performance culture. The hiring range for this position is $84,000 - $100,000 CAD per annum. The exact base salary offered will be commensurate with the incumbent's experience, job-related skills and knowledge, and internal pay equity.
