Summary

This position is part of the Office of Management, Office of the Executive Secretariat, Department of Energy. As a Executive Correspondence Management Analyst, you will be proofreading and editing executive correspondence and documents for the Secretary, Deputy Secretary, and Under Secretaries of Energy, assuring materials are accurate, grammatically correct, follow appropriate formats, and promote clear Government communication that the public can understand and use.

Duties

As an Executive Correspondence Management Analyst, GS-12, you will:

• Edit and proofread high-level executive correspondence, documents, and congressional reports to ensure grammatical correctness, appropriate style, and compliance with agency and federal plain writing standards.
• Review and analyze draft packages to ensure they accurately reflect current Administration policies, departmental guidelines, and appropriate official positions before final signature.
• Manage and track the lifecycle of assigned correspondence portfolios to ensure documents move smoothly and meet strict deadlines during drafting, clearance, and approval.
• Serve as a liaison between senior leadership and program offices, providing technical guidance, and regular training to resolve recurring document issues.
• Generate and analyze periodic and ad hoc tracking reports on document status and overdue actions using electronic web-based database management systems.
• Develop recommendations and coordinate special projects to improve correspondence policies, streamline workflows, and resolve complex or systemic communication issues.

Requirements

Conditions of employment

• Must be a U.S. Citizen or National.
• Males born after 12/31/1959 must be registered for Selective Service.
• Suitable for Federal employment, as determined by a background investigation.
• May be required to successfully complete a probationary period.
• This position does not support 100% remote work. You will be required to report physically to the official reporting worksite as specified by the supervisor, but no less than 2 days per pay period.
• This position is a Testing Designated Position (TDP) subject to applicant testing and random drug testing thereafter. Failure to test or a positive result on random drug tests conducted after appointment may result in removal from Federal employment.
• A preliminary background check must be completed before a new employee can begin work. Current Federal employees or other individuals with an existing completed background investigation may not be required to undergo another background check.
• This position has been designated as Critical Sensitive and requires a security clearance at the Q level. The incumbent is required to obtain and maintain this clearance; failure to do so may result in separation from federal service.
• Obtain and maintain a Q-level security clearance. Failure to obtain and maintain the required security clearance may result in the withdrawal of a job offer or removal.
• You will be required to complete an OF-306, "Declaration for Federal Employment" form used to (a) determine your suitability for Federal employment and/or (b) in conducting an investigation.
• This position is not included in a Bargaining Agreement.
• Occasional travel may be required.

Qualifications

Basic Requirement: N/A

GS-11 SPECIALIZED EXPERIENCE REQUIREMENTS:

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-09) in the Federal service. Specialized experience for this position is defined as meeting 2 of 3 of the following:

1. Editing and proofreading business, technical, or official written documents (such as reports, letters, templates, or memos) to verify spelling, grammar, punctuation, and compliance with established formatting style guides.
2. Tracking and monitoring the progress of internal and external correspondence actions, projects, or administrative tasks using spreadsheets, databases, or digital tracking systems.
3. Coordinating and collaborating with team members, program or staff offices, or external partners to obtain status updates, request required information and ensure set deadlines are met.

OR

Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Business Management, Public Administration, Communications, Office Administration/Management, Project Management.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

GS-12 SPECIALIZED EXPERIENCE REQUIREMENTS:

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-11) in the Federal service. Specialized experience for this position is defined as meeting 2 of 3 of the following:

1. Reviewing and proofreading complex written materials (such as executive correspondence, policy briefs, business reports, or official memos) for senior leadership to ensure grammatical correctness, appropriate tone, and alignment with organizational writing standards.
2. Managing and tracking the progress of a high volume of documents, projects, or correspondence packages from initial draft to final signature using an electronic document management system or database.
3. Coordinating across multiple departments, units, or external teams to gather background information, reconcile conflicting feedback on documents, and ensure strict deadlines are met.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

CTAP/ICTAP candidates: To be considered "well qualified" you must (1) meet all of the requirements as described in this section; and 2) be rated "well-qualified", which is defined as scoring in the in Well Qualified category (or higher).

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

If substituting education for specialized experience, you must submit proof of your qualifying education. Failure to provide college transcripts may result in a rating of 'Ineligible'. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

There are no specific education requirements or substitution of education for experience for this position at the GS-12 level.

Additional information

• New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.
• Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
• If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
• More than one selection may be made from this vacancy announcement.
• Some positions may require completion of a probationary period of up to 1 (one) year.
• Many positions require successful completion of a background investigation.
• Your performance appraisal and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other candidates.
• Hiring incentives may be authorized in accordance with agency policy and if funding is available.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.