Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Redmond, WA 98052In-Person
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5+ years of administrative or business support experience in executive environments
  • Bachelor's Degree or equivalent experience in relevant field
  • 2+ years mentoring experience
  • 3+ years managing administrative budgets
  • Proficiency in Microsoft Office Suite, especially Outlook, Excel, PowerPoint, and Teams
  • Strong calendaring expertise, managing complex schedules across time zones
  • Detail-oriented with ability to think several steps ahead, acting with urgency

Responsibilities

  • Own strategic calendar management for leaders, aligning their time with business priorities
  • Anticipate scheduling conflicts and drive effective time allocation
  • Serve as a trusted representative for leadership, facilitating communication across stakeholders
  • Support team rhythms and track follow-ups to ensure alignment among teams
  • Build partnerships across teams to aid in organizational initiatives
  • Coordinate complex domestic and international travel logistics
  • Plan and execute high-quality team events and manage related budgets

Benefits

  • Mentorship opportunities within the organization
  • Contributions to a positive and inclusive team culture
  • Support for onboarding and offboarding processes
  • Potential for budget management and resource oversight
  • Access to training and professional development resources
Full Job Description
Overview

The Global Marketing Engines and Experiences team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency.

This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate exceptional attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities.

The successful candidate will serve as a trusted partner to senior leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross-organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.

Responsibilities

Executive Calendar & Time Management
  • Own strategic calendar management, aligning leader time with business priorities
  • Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
  • Ensure leaders are well-prepared with agendas, briefing materials, and logistics

Executive & Stakeholder Engagement
  • Serve as a trusted partner and representative of leadership with internal and external stakeholders
  • Facilitate cross-organizational communication and information flow
  • Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making

Operational Excellence & Rhythm of Business (ROB)
  • Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
  • Track follow-ups and action items to ensure alignment and execution across teams
  • Continuously improve processes and operational efficiency

Cross-Functional Collaboration
  • Build strong partnerships across teams to support organizational initiatives
  • Navigate ambiguity and drive alignment in a highly matrixed environment
  • Act as a liaison across organizations to support priorities and business outcomes

Travel & Logistics Management
  • Coordinate complex domestic and international travel, including itineraries and logistics
  • Provide real-time support to leaders during travel and manage escalations as needed

Events & Team Engagement
  • Plan and execute team events, leadership meetings, and offsites
  • Manage vendors, logistics, budgets, and communications to deliver high-quality experiences

Resource & Budget Management
  • Support budget tracking, expenses, and procurement processes
  • Ensure compliance with company policies and financial guidelines

Organizational Support & Culture
  • Contribute to a positive, inclusive, and collaborative team culture
  • Support onboarding/offboarding and team operations.
  • Mentor peers and share best practices within the Business Support communitny

Other

Embody our culture and values

Qualifications

Required Qualifications
  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or preferred qualifications

  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
    • OR equivalent experience.


  • 2+ years experience serving as mentor to others.
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
  • Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams.
  • Calendaring expertise, including managing complex schedules across senior leaders and time zones.
  • Highly detail-oriented with the ability to anticipate needs and think several steps ahead.
  • Proven ability to act with a strong sense of urgency, balancing speed with accuracy.
  • Self-motivated and proactive, with a track record of independently driving tasks and seeing them through to completion.
  • Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum.
  • Experince in organizational and prioritization skills
  • Effective communication and stakeholder management
  • Expeience to influence and collaborate across teams
  • Expereince in Project and event management expertise Budgeting
    #EandEjobs


Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

Microsoft Careers

Join Microsoft today and be part of a company that values innovation, leadership, and diversity in its workforce. As a global leader in technology and digital transformation, Microsoft offers unparalleled job opportunities that propel your career to new heights.

Explore Career Opportunities at Microsoft

Whether you're a seasoned professional looking for your next challenge or a recent graduate eager to start your career, Microsoft has a position that suits your skills and ambitions. We are committed to fostering a culture of growth and learning, where every team member is supported in expanding their horizons.

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At Microsoft, we believe that innovation comes from diversity of thought and inclusion. We are committed to a workplace where everyone feels valued and inspired. Our leadership is dedicated to fostering an environment where diverse perspectives lead to breakthrough innovations and a competitive edge.

Grow with Us

Career growth at Microsoft is about more than climbing the corporate ladder; it's about continuous learning, expanding your skills, and improving your capabilities. With access to various leadership and training programs, you can evolve as a professional and make a significant impact within the company and on the global stage.

Hiring Process

Our hiring process is designed to identify true potential. Starting with a review of your resume, followed by interviews that assess your problem-solving abilities and cultural fit, we ensure that all candidates have a fair chance to demonstrate their strengths and potential to contribute to our team.

Networking and Professional Development

Microsoft is a place where you can build a professional network that spans the globe. Our employees benefit from connections with top-tier professionals and industry leaders, which opens doors to innovative projects and collaborative opportunities that are second to none.

Join Our Team

If you're ready to take on exciting challenges and make a difference in the world of technology, explore the job opportunities at Microsoft. Search for open positions that match your skills and interests, and prepare to embark on a rewarding career path filled with innovation and opportunities for personal and professional growth.

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At Microsoft, your future is limitless. Join us in our mission to empower every person and every organization on the planet to achieve more. Your journey with Microsoft starts here.
Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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