Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Mountain View, CA 94040In-Person
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5+ years of administrative or business support experience in high-level management environments.
  • Strong scheduling and travel management skills.
  • Proven ability to handle sensitive information with discretion.
  • Effective collaboration with executives and leaders across various teams.
  • Experience in facilitating employee engagement and team activities.

Responsibilities

  • Manage the VP of Engineering's complex calendar and prioritize business demands.
  • Prepare meeting agendas and materials to support executive meetings.
  • Plan and execute team events and morale-building activities.
  • Support the Engineering team’s operational processes and leadership reviews.
  • Coordinate domestic and international travel logistics to ensure efficiency.

Benefits

  • Opportunity to work with a leading product at Microsoft.
  • Impactful role in shaping team culture and employee experience.
  • Flexible work environment supporting collaboration and innovation.
  • Access to professional development resources and programs.
Full Job Description
Overview

Join the team behind one of Microsoft's most iconic products.

PowerPoint is reimagining how people communicate, create, and collaborate in the era of AI. We're looking for an experienced Executive Assistant to support our VP of Engineering. As a trusted partner to leaders, you'll help enable strategic priorities, navigate a fast-moving business, and contribute to innovations shaping the future of PowerPoint.

In this role, you'll be more than a calendar manager. You'll serve as a trusted business partner who helps orchestrate team operations, enables strategic priorities, and creates world class experiences for employees and leaders. From supporting global travel and executive rhythms to planning team events and helping shape culture, you'll have a direct impact on a team that builds experiences used by millions around the world.

If you're highly organized, proactive, adaptable, and enjoy bringing people together while helping leaders operate to their highest potential, we'd love to meet you.

Responsibilities

Executive Support & Calendar Operations
  • Serve as a trusted partner to VP of Engineering by managing complex calendar, aligning priorities, and optimizing time across competing business demands.
  • Anticipate scheduling needs, resolve conflicts proactively, and ensure the executive's time is allocated effectively against key business objectives.
  • Prepare leader for meetings by coordinating agendas, briefing materials, action items, and follow-up plans.
  • Partner across teams, organizations, and executive offices to coordinate leadership meetings, all-hands, offsites, morale events, and other engagement activities.
  • Drive end-to-end planning and execution for team events, ensuring timelines, logistics, communications, and deliverables are completed successfully.

Business Operations & Rhythm of Business
  • Support and execute the Engineering team's Rhythm of Business (ROB), ensuring recurring processes, reviews, and leadership cadences run efficiently and consistently.
  • Exercise sound judgment when handling sensitive or confidential information and communications.
  • Collaborate with executive administrators, business managers, and stakeholders to continuously improve operating rhythms and business processes.
  • Apply business context and prioritization skills to manage competing requests, navigate scheduling challenges, and ensure leaders remain informed of key decisions and tradeoffs.
  • Track deliverables, follow-ups, and organizational commitments to help drive accountability across the leadership team.

Team Operations, Travel & Resource Management
  • Partner with leaders, Business Managers, HR, Finance, and recruiting teams to support organizational operations, including headcount processes, hiring activities, onboarding, and offboarding.
  • Coordinate domestic and international travel, ensuring seamless logistics while complying with company travel policies and destination-specific requirements.
  • Build detailed travel itineraries, meeting agendas, and engagement plans to maximize efficiency and impact during business travel.
  • Support budget and operational planning activities, including expense management, purchase orders, and tracking of team-related investments.
  • Maintain distribution lists, security groups, and organizational data to support effective team collaboration and communication.
  • Assist with workplace technology, equipment coordination, and other administrative operational needs across the organization.

Space Planning & Workplace Coordination
  • Partner with facilities, space planners, and administrative teams to support seating strategies, office moves, space utilization, and workplace planning initiatives.
  • Maintain accurate organizational space data and help coordinate workspace changes, meeting room readiness, and team growth requirements.
  • Support a productive and inclusive workplace experience by helping identify and address space-related needs across the team.

Culture & Employee Experience
  • Foster a positive team culture through thoughtful planning and execution of employee engagement initiatives, recognition programs, community events, and team-building activities.
  • Partner with leaders to create meaningful experiences that strengthen connection, collaboration, and inclusion across geographically distributed teams.


Qualifications

Required Qualifications:
  • 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Preferred Qualifications:
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
    • OR equivalent experience.

#PPT, #PPG, #PowerPoint, #PowerPointProductGroup

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

Microsoft Careers

Join Microsoft today and be part of a company that values innovation, leadership, and diversity in its workforce. As a global leader in technology and digital transformation, Microsoft offers unparalleled job opportunities that propel your career to new heights.

Explore Career Opportunities at Microsoft

Whether you're a seasoned professional looking for your next challenge or a recent graduate eager to start your career, Microsoft has a position that suits your skills and ambitions. We are committed to fostering a culture of growth and learning, where every team member is supported in expanding their horizons.

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At Microsoft, we believe that innovation comes from diversity of thought and inclusion. We are committed to a workplace where everyone feels valued and inspired. Our leadership is dedicated to fostering an environment where diverse perspectives lead to breakthrough innovations and a competitive edge.

Grow with Us

Career growth at Microsoft is about more than climbing the corporate ladder; it's about continuous learning, expanding your skills, and improving your capabilities. With access to various leadership and training programs, you can evolve as a professional and make a significant impact within the company and on the global stage.

Hiring Process

Our hiring process is designed to identify true potential. Starting with a review of your resume, followed by interviews that assess your problem-solving abilities and cultural fit, we ensure that all candidates have a fair chance to demonstrate their strengths and potential to contribute to our team.

Networking and Professional Development

Microsoft is a place where you can build a professional network that spans the globe. Our employees benefit from connections with top-tier professionals and industry leaders, which opens doors to innovative projects and collaborative opportunities that are second to none.

Join Our Team

If you're ready to take on exciting challenges and make a difference in the world of technology, explore the job opportunities at Microsoft. Search for open positions that match your skills and interests, and prepare to embark on a rewarding career path filled with innovation and opportunities for personal and professional growth.

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At Microsoft, your future is limitless. Join us in our mission to empower every person and every organization on the planet to achieve more. Your journey with Microsoft starts here.
Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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