Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Mountain View, CA 94040In-Person
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5+ years in administrative support or customer service, especially for executives
  • Bachelor's Degree in related field or equivalent experience
  • Expertise in managing complex executive calendars and travel logistics
  • Ability to thrive in ambiguous, fast-paced environments
  • Proven success in building cross-functional partnerships
  • 2+ years mentoring others and supporting team development
  • Solid digital fluency with advanced Microsoft 365 and AI applications

Responsibilities

  • Drive proactive calendar management for executives
  • Build trust and facilitate communication among stakeholders
  • Plan and execute leadership meetings and events
  • Coordinate complex domestic and international travel logistics
  • Manage large-scale office space requests and planning
  • Support team culture and employee lifecycle activities
  • Contribute to operational excellence and process improvements

Benefits

  • Opportunities for professional growth and advancement
  • Supportive team culture prioritizing inclusion and recognition
  • Access to employee engagement events and morale initiatives
  • Collaboration opportunities across a global organization
  • Participation in mentorship and development programs
Full Job Description
Overview

The AI Experiences (AIX) Monetization Product team is driving the next generation of AI-powered business growth and monetization across Microsoft. We are seeking an experienced Executive Business Administrator who excels in fast-paced environments, thrives in ambiguity, and brings operational rigor to complex organizations.

As an Executive Assistant, you will support the Vice President of Strategy & Operations, and other levels of support. Acting as a strategic business partner, you will help maximize leadership effectiveness by driving operational excellence, enabling organizational priorities, managing critical business rhythms, and fostering collaboration across a broad network of stakeholders. This role requires proven judgment, executive presence, and the ability to balance competing priorities while operating with a high degree of autonomy in a fast-paced environment

Success in this role requires proven judgment, solid business acumen, executive presence, and the ability to anticipate needs while managing multiple priorities in a highly dynamic environment.

Responsibilities
  • Strategic Calendar & Executive Time Management
    • Drive proactive calendar management and executive prioritization, ensuring alignment to organizational objectives and business priorities. Exercise judgment in balancing competing demands and maximizing executive effectiveness.
  • Cross-Functional Collaboration & Stakeholder Management
    • Build and maintain trusted relationships across organizations and act as a key liaison among internal and external stakeholders. Facilitate communication, drive alignment, and help accelerate decision-making across complex business initiatives.
  • Meeting, Event & Offsite Management
    • Own the planning, logistics, coordination, and execution of leadership meetings, offsites, town halls, employee engagement events, and strategic business forums while managing multiple deadlines and priorities.
  • Travel & Executive Readiness
    • Coordinate complex domestic and international travel, create detailed itineraries, manage trip preparation and expense activities, and ensure leaders are prepared for high-impact engagements.
  • Space Management
    • Partner with Space Lead with space-management process and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members. Addresses and resolves high-level space requests. Leads large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and negotiating for appropriate space for their team. Determines future space planning needs and drives space changes based on utilization of data and upcoming organizational changes.
  • Team Experience & Culture
    • Support employee lifecycle activities and foster an inclusive team environment through onboarding, recognition programs, morale initiatives, and culture-building efforts.
  • Leadership, Influence & Continuous Improvement
    • Demonstrate executive maturity, discretion, and professionalism while contributing to the broader Business Support community through mentorship, knowledge sharing, process improvement, and operational excellence initiatives.


Qualifications

Required Qualifications:
  • 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.


Preferred Qualifications:
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
    • OR equivalent experience.
  • Experience managing complex executive calendars, travel, meeting logistics, and business operations activities.
  • Demonstrated ability to navigate ambiguity, prioritize competing demands, and execute in a fast-paced, dynamic environment.
  • Proven ability to build partnerships and collaborate effectively across organizations and stakeholder groups.
  • Experience supporting Vice President or executive-level leaders within a large, global organization.
  • 2+ years of experience mentoring others and contributing to team development.
  • 3+ years of experience managing administrative budgets, events, morale programs, travel, and operational expenses.
  • Experience supporting organizational planning, headcount management, recruiting coordination, and employee lifecycle processes.
  • Demonstrated ability to influence without authority and build solid cross-functional partnerships.
  • Solid business acumen and understanding of organizational operations, planning, and execution.
  • Solid digital fluency, including advanced Microsoft 365 skills and credible examples of applying AI and automation responsibly to simplify workflows, improve operational effectiveness, and drive measurable business impact.


#MicrosoftAI #AIX #MonetizationProduct

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

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Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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