Music. People. Connected

We're Hiring!
Executive Assistant to the CEO
Toronto, ON
www.socan.com

POSITION TYPE: Full Time
PAY RANGE: $71,920 - $89,990
REASON FOR HIRING: Replacement
WORK MODEL: Hybrid
LANGUAGE: English, French is an asset
LOCATION: Toronto, ON

ABOUT THE ROLE

TThe Executive Assistant to the CEO provides support to SOCAN's Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them to focus on strategic leadership, industry relationships, and organizational outcomes. The Executive Assistant anticipates needs, manages complexity, and acts as a high-trust extension of the CEO, ensuring priorities are clear and commitments are tracked.

WHAT YOU'LL DO / KEY RESPONSIBILITIES

Executive Enablement & Proactive Support

• Proactively manage the CEO's calendar, prioritize incoming emails calls and correspondence to optimize time
• Anticipate deliverables, decisions, and risks
• Track action items and follow up on commitments
• Prepare executive and other CEO meeting agendas, briefing notes, and background materials, and coordinate meeting and stakeholder logistics
• Provide similar support to the CFO and COO

Strategic Relationship & Communication Support

• Serve as first point of contact and trusted gatekeeper
• Coordinate with internal and external stakeholders
• Support annual operations assistance funding cycle for external organizations and associations
• Represent executive officers and SOCAN with professionalism and discretion
• Assist with communications and special events and projects led by CEO, as needed

Operational, Governance & Administrative Excellence

• Manage complex travel and logistics
• Prepare and submit expense reports
• Maintain organized records and correspondence
• Maintain CISAC governance
• Oversee the planning, coordination, and logistical execution of Annual General Meeting
• Coordinate and oversee logistical execution of executive meetings
• Support office operations and coordinate with the Manager, Workspace and
• Executive Support and other Executive Assistants to ensure seamless coverage and backup support for other senior executives, as required

WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE

• 5+ years supporting a CEO or senior executive
• Bachelor's degree or certification in Business Administration or related field, preferred
• Ability to manage competing priorities and work under pressure
• Proactive, resourceful, anticipatory working style
• Exceptional organization, calendar management and follow-up skills
• Strong written and verbal communication, judgment, decision making
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)
• Innovative and technology curious
• Bilingual, an asset

ATTRIBUTES

• Trusted partner mindset
• Service-oriented and proactive
• High discretion and professionalism
• Strong emotional intelligence

ACCESSIBILITY & ACCOMMODATION

SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at [email protected] and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.

HOW TO APPLY

If you're interested in joining us, we'd love to hear from you: http://www.socan.com/careers/

Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.

To learn more about SOCAN, go to www.socan.com. You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique)