About the RoleYou'll work directly with the CEO and Co-founder as her operational right hand, managing everything from calendar and travel to meeting prep, communications, and office operations.
This is a high-visibility role for someone who is fast, precise, highly discreet, and energized by working closely with a founder who moves quickly, communicates directly, and cares deeply about details. Your ability to anticipate needs, bring order to ambiguity, and keep the CEO focused on the highest-impact work will directly affect how quickly we scale.
Travel with the CEO is a regular part of the job.
What You'll Do- Own the CEO's calendar: schedule meetings, protect focus time, manage competing priorities, and make sure her time maps to the highest-impact work.
- Serve as the CEO's communication hub: triage Slack and email, surface what needs attention, draft responses in her voice, and track next steps through completion.
- Coordinate travel logistics and frequently travel with the CEO to provide real-time support at conferences, investor meetings, offsites, and other events.
- Drive meeting operations: set agendas, prepare briefing materials, ensure every meeting has the right context and Zoom link, take notes, and track follow-ups.
- Support key initiatives with research, data analysis, progress tracking, and clear summaries that help the CEO make faster decisions.
- Run the San Mateo office: greet visitors, prep meeting rooms, keep the space tidy and high-functioning, and collaborate with the workplace manager once hired.
- Build and improve lightweight systems that reduce CEO drag, create clarity, and help the company move faster.
What You've Done- 3+ years of experience as an Executive Assistant, Chief of Staff, or similar operator supporting executives at startups.
- AI-native: you use AI tools daily and are always looking for new and simpler ways to improve your work.
- Detail-oriented AF. We mean it. You spot typos, ace tests, move fast, and do it in a way that makes others marvel.
- A natural anticipator with high discretion: you see what's needed and handle it before being asked, you come with recommendations rather than just questions, and you treat confidential information with absolute professionalism.
- An excellent operator: you manage competing priorities, follow through without reminders, communicate proactively when things change, and keep important work from falling through the cracks.
- A strong, clean writer: you draft concise communications in active voice, catch errors others miss, and take pride in the craft of clear writing.
- Willing and able to travel frequently on short notice with the CEO to conferences, investor meetings, offsites, and other events.
Nice to Have- Experience supporting a CEO, founder, or senior executive at a high-growth startup.
- Experience wearing multiple hats across operations, events, office management, or founder support.
- Proficiency with Zoom, Slack, Google Suite, HubSpot, DocuSign, and Asana.
- Comfort operating in Slack-heavy, AI-forward, high-urgency environments.
A Note On PaceWe're building something new in a once-in-a-generation shift in technology and the legal industry, so we move at a relentless pace. We expect urgency, ownership, and good judgment even when things aren't perfectly clear. If you need structure and consensus to do your best work, this isn't the right place for you. If you thrive in ambiguity and growth, work with intensity, and want real responsibility, keep reading. We're excited to meet you.
How We Work TogetherGC AI is a distributed company with team members across North America, and soon Europe. We believe that because our business is AI, human connection matters more, not less. We invest in bringing people together through our hub model: regular coworking sessions, customer dinners, team and company offsites. If you're in a location without an office, expect up to 10% travel (and more for customer-facing roles).
Team members in the San Francisco Bay Area and Provo, UT (within 50 miles of the office) work together on Tuesdays, Wednesdays, and Thursdays. As we grow, we plan to establish permanent offices in more hub cities, and we will look to our team members to help build that in-person culture. We currently hire across the United States and Canada.
