Position Details

Position Information

Recruitment/Posting Title
Executive Assistant to Chair

Job Category
Staff & Executive - Healthcare

Department
NJMS - Otolaryngology

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Executive Assistant to Chair in the Department of Otolaryngology-Head and Neck Surgery within the New Jersey Medical School (NJMS).

This position provides advanced, diversified and confidential administrative and management support within a department or executive office of the University. Exercises considerable discretion and independent judgement. Coordinates projects, correspondence, reports, and fiscal procedures for the department.

Among the key duties of this position are the following:

• Provides support to the Chair and the Chair's Office.
• Plans and schedules the work needs of the department to make maximum effective utilization of time, resources, equipment and material within budgetary requirements.
• Conducts research and studies on assigned administrative matters and prepares reports with background material, providing input and support for policy decisions and formulation.
• Coordinates projects and prepares correspondence, reports, and handles fiscal procedures for the Chair.
• Updates and maintains administrative policies and procedures applicable to the department to maintain a stable, efficient and cooperative working environment. Analyzes complex information requests. Investigates and develops solutions to administrative problems, identifies and eliminates unnecessary practices.
• Identifies departmental needs and maintain confidential files and correspondence.

FLSA
Exempt

Grade
26S

Salary Details

Minimum Salary
87004.000

Mid Range Salary
110062.000

Maximum Salary
133119.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description
MPSC - Legacy UMD

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree in Business/Public Administration or related field, plus a minimum five (5) years of progressively more responsible relevant experience in financial, operational, or personnel management required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires knowledge in clinical practice management, overseeing staffing, and financial reporting.
• Requires strong multi-directional verbal and written communication skills.

Preferred Qualifications

• Preferably, in medical/higher education settings.

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS:

• May require some minimal lifting (examples: computers and printers), and setting up tables for meetings and events.

WORK ENVIRONMENT:

• Office and Clinical Practice Working settings.

Special Conditions

Posting Details

Posting Number
26ST1722

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Newark (RBHS)

City
Newark

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.