Job Description Summary

Executive Assistant

Are you seeking an entrepreneurial, empowering workplace that allows you to:

• Develop a career track
• Leverage your current skills while developing new skills
• Work with an incredible team of people

Sunbelt Rentals--the fastest growing rental business in North America--is seeking a Executive Assistant. As a Executive Assistant, you will Provide superior administrative, clerical and secretarial support to CEO and Senior Management team. Works independently to perform administrative duties including organizing, planning, scheduling and tracking responsibilities for the executive.

DUTIES & RESPONSIBILITIES
• Provide high level, confidential administrative support to the executive and department
• Manage heavy calendaring, meeting coordination and planning.

• Independently interface with both internal and external high profile contacts.
• Daily administrative and office management functions.
• Maintains accuracy, consistency and quality in a fast-paced, multi-task environment and is flexible in changing daily workload priorities as directed.
• Takes initiative, is discreet, acts with diplomacy, maintains a professional attitude and make decisions within corporate/department guidelines.
• Demonstrates excellent organizational, interpersonal, leadership, and reasoning skills.
• Handle all aspects of administrative support in a timely and professional manner, including creation/review/revision of memos, letters, presentations, reports, and correspondences.
• Facilitate company meetings and follow up.
• Input data as directed into documents using technology such as Microsoft Office (Excel, PowerPoint, and Word)
QUALIFICATIONS
• A high school diploma or equivalent experience
• Demonstrate excellent organization, interpersonal, leadership, and reasoning skills
• 7 years of secretarial or administrative experience at the executive level.
• Proficient knowledge of computer software (including word processing, spreadsheets, presentation and e-mail).
• Excellent communication skills including tact and diplomacy
• Regular exercise of initiative and personal judgment, attention to detail, use of discretion, and maintaining confidentiality.

• Experience with AI tools

• Experience in a large, publicly traded company preferred

Physical Demands

The physical demands of this role require bending, squatting, crouching, reaching, lifting 25 pounds or more, as required by the job. Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions including rain, wind, or excessive temperatures and/or night and weekend work. All duties must be performed according to Sunbelt's safety polices and guidelines. Reasonable accommodations may be made to comply with applicable laws.