SES AMERICOM, Inc

Executive Assistant

SES AMERICOM, Inc • $95K — $108K *
Mclean, VA 22101In-Person
Legal & Accounting
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • High School diploma required
  • Minimum 7 years of executive administrative support experience
  • Proficiency in MS Office Suite
  • ITAR/EAR compliance; must be a US Person
  • Strong attention to detail and organizational skills

Responsibilities

  • Manage calendar and schedule for Chief Legal Officer
  • Coordinate travel arrangements and maintain relevant documentation
  • Track and file expense reports accurately
  • Organize meetings including logistics and materials
  • Support legal department with billing and invoice management
  • Assist with department budget management and accrual tracking
  • Provide general administrative support across departments

Benefits

  • Flexible working hours to accommodate executives
  • Opportunity to work closely with C-level leadership
  • Dynamic environment supporting high-level legal functions
  • Comprehensive administrative training in a legal context
  • Collaboration with senior legal professionals and executives
Full Job Description
Executive Assistant

ROLE DESCRIPTION SUMMARY

Reporting to the Chief Legal Officer you will apply critical thinking and agility while providing quality support to the Legal Department and backup assistant to the Chief Executive Officer.

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS
  • Executive Assistant to Chief Legal Officer
    • Manage calendar and schedule
    • Book and support travel arrangements, and track all relevant travel information and documentation including travel profiles, travel visa's, etc.
    • Track and file expense reports
    • Coordinate meetings, logistics, food, materials and equipment
    • Manage contacts
    • Support CLO in board meeting activities


  • Backup CEO's Assistant
    • Flexibility in office hours occasionally to support CEO/CLO in early mornings or late afternoons
    • Support CEO and other exec admins to coordinate schedules and coverage


  • Legal Department Duties
    • Support department Senior Vice Presidents (SVPs) and Vice Presidents (VPs) travel arrangements and calendar
    • Administer legal bills in Legal Tracker and other systems, as needed; open, submit and close matters; review /correct coding's and stuck invoices; for new vendors send new vendor and tax forms for completion and submit completed forms to Accounts Payable; research outstanding invoices
    • Submit check request payment for invoices that are not in Legal Tracker or cannot be paid on the Pcard
    • Prepare materials as needed for dissemination, presentations, reports, publication, etc.
    • Manage department supplies
    • Oversee hard copy storage
    • Support department budget management, including monthly law firm accruals
    • Handle and track PCard use for department expenses
    • Register and assist visitors as required
    • Support paralegals - apostille, signatures, filings, etc.


  • General Administrative Support
    • Coordinate with other administrative assistants for consistent support and ensure smooth operation of all departments


COMPETENCIES

  • Excellent communication, activie listening (verbal and written) and interpersonal skills
  • Excellent planning and organisational skills
  • Excellent attitude and agility to adapt in real-time to changing priorities
  • Attention to detail, quality, execution
  • Maintain confidentiality and integrity

QUALIFICATIONS & EXPERIENCE
  • High School graduate
  • A minimum of 7 years of recent, relevant experience providing quality executive and administrative support
  • Strong MS Office Suite skills
  • This role is subject to ITAR/EAR; candidates must be a US Person (this includes US Citizen, Permanent Resident or Protected Individual such as an asylee or refugee)

The salary range for this position is $95,000 - $108,000

About SES AMERICOM, Inc

SES Americom was a major commercial satellite operator of North American geosynchronous satellites founded in 1973. The company was a subsidiary of SES S.A., a global satellite owner and operator based in Betzdorf, Luxembourg. SES Americom was headquartered in Princeton, New Jersey, with additional offices in Andover, Massachusetts, and Washington, D.C. The company provided satellite communications services to cable television networks, television and radio broadcasters, corporations, and governments. In 2009, SES Americom merged with SES New Skies to form SES World Skies.
Learn more about SES AMERICOM, Inc
Size
2,000 employees
Industry
Transportation
* Ladders Estimates

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