Executive Assistant, Senior Vice President, Microfluidics Technology & Incubations (MTI)
Description -Job SummaryThis role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of Microfluidics Technology & Incubations (MTI).
The MTI organization, with teams across multiple geographies, is responsible for the development of microfluidics-based products and new business incubations for HP. This includes the development of future ink supplies for the HP print business as well as the end-to-end business management of HP's 3D printing business.
The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the MTI organization and broader enterprise. This role requires sound judgment, discretion, and attention to detail, along with a proactive mindset and a commitment to enabling leadership effectiveness and team success for the global organization.
This is an opportunity to work in a very dynamic environment and be part of an international team with worldwide responsibilities and a focus on driving innovation and value creation for HP and its customers.
Responsibilities- Manages complex and dynamic executive calendars, scheduling across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
- Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
- Coordinates domestic and international travel and expense management.
- Acts as a gatekeeper and primary contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
- Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, and logistics including venue, catering, and audio-visual set-up.
- Supports rhythm-of-the-business operations and leadership cadences for MTI including staff meetings, business reviews, employee and site engagement activities.
- Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
- Partners with executive assistants, chiefs of staff, and functional leaders across the organization to ensure alignment and smooth execution of cross-organizational initiatives.
- Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
- Provides general administrative office support and assists with site business and engagement activities.
Education & Experience Recommended- High School Diploma or equivalent required; additional education or training preferred.
- Typically, 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
- Experience supporting technology, R&D, or innovation organizations preferred.
Preferred CertificationsNA
Knowledge & Skills- Executive-level administrative support
- Calendar and time management
- Travel planning and coordination
- Microsoft 365 (Outlook, PowerPoint, Excel, Word) and SharePoint
- Budgeting and expense reporting
- Effective communication skills
- Proactive and results oriented
- Discretion and sound judgement
Cross-Org Skills• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity
Impact & Scope- Direct impact on SVP and MTI leadership effectiveness.
- Provides administrative leadership and expertise
- May support cross-functional and global initiatives
Complexity- Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.
- Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.
DisclaimerThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Responsibilities may change or additional duties may be assigned as business needs evolve.
The pay range for this position is $40 to $61 USD per hour (applies to United
States of America candidates only). Pay varies by work location, job-related
knowledge, skills, and experience.
Benefits:
HP offers a comprehensive benefits package for this position, including:
* Health insurance
* Dental insurance
* Vision insurance
* Long term/short term disability insurance
* Employee assistance program
* Flexible spending account
* Life insurance
* Generous time off policies, including;
* 4-12 weeks fully paid parental leave based on tenure
* 13 paid holidays
* 15 days paid time off (US benefits overview
[https://hpbenefits.ce.alight.com/])
The compensation and benefits information is accurate as of the date of this
posting. The Company reserves the right to modify this information at any time,
with or without notice, subject to applicable law.
Job -Administration
Schedule -Full time
Shift -No shift premium (United States of America)
Travel -No
Relocation -Yes
