Morgan Stanley

Executive Assistant

Morgan Stanley • $60K — $105K *
Purchase, NY 10577In-Person
Finance & Insurance
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • Experience supporting multiple senior professionals with calendar management and phone coverage.
  • Flexibility to cover different managers as the group grows or changes.
  • 5-10 years of experience in the financial services industry.
  • Preferred college degree or 5+ years of relevant corporate experience.
  • Excellent communication, writing, judgment, and problem-solving skills.
  • Strong attention to detail and solid organization/time management skills.
  • Enthusiastic team player willing to collaborate with others.
  • Ability to thrive in a fast-paced environment and manage concurrent tasks.
  • Proficient in Microsoft Office suite, especially PowerPoint, Excel, and Outlook.
  • Knowledge of O365 and Microsoft Teams is a plus.
  • Proactive in keeping up with office procedures and compliance requirements.
  • Experience with CSTO, Concur, SharePoint, Fieldglass, and Ariba is a plus.
  • Solid typing skills (60+ wpm).

Responsibilities

  • Act as first point of contact for phone calls for managers, applying discretion with sensitive information.
  • Understand important clients/colleagues and manage accurate messaging for managers.
  • Interface with departments to gather information and respond to requests on managers' behalf.
  • Maintain managers' calendars, scheduling meetings and addressing conflicts.
  • Plan and organize internal events, including reservations and multimedia support.
  • Arrange all aspects of domestic and international travel, including itineraries and visa requirements.
  • Prepare and submit timely expense reports, following up on discrepancies.

Benefits

  • Comprehensive healthcare options and wellness programs.
  • 401(k) retirement plan with company match.
  • Paid time off for vacation and personal days.
  • Career development opportunities and training programs.
  • Potential for bonuses and profit sharing.
Full Job Description
Executive Assistant - Legal & Compliance

As an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties:
  • Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information
  • Understand the important clients/colleagues of each manager, take accurate messages and stay informed of manger's whereabouts
  • Interface with various departments to collect information, respond to requests and obtain services on behalf of managers
  • Maintain managers calendars via Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferences
  • Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests
  • Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters)
  • Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
  • Create, edit and format documents using Microsoft Office Suite and Adobe Pro
  • Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessary
  • Manage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites.
  • Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages.
  • Process invoices and create funding requests using internal platforms
  • Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed


Qualifications - External

Skills Required:
  • Experience supporting multiple senior professionals including heavy calendars management and phone coverage
  • Must be flexible covering different managers' as group grows or changes
  • Experience working in the financial services industry (5-10 years)
  • College Degree Preferred (or 5+ years of relative corporate experience preferred)
  • Excellent communication, writing, judgment, and problem-solving skills
  • Strong attention to detail as well as solid organization/time management skills
  • Must be an enthusiastic and positive team player who is willing to help out and work well with others
  • Able to work in a fast-paced environment and handle multiple tasks concurrently
  • Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts
  • Knowledge of O365 and Microsoft Teams a plus
  • Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements
  • Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus
  • Solid typing skills (60+ wpm)


Expected base pay rates for the role will be between $60,000.00 and $105,000.00 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

About Morgan Stanley

Morgan Stanley Investment Management are active managers of capital, working to outperform the market and deliver results for their clients. Morgan Stanley Investment Management's long-tenured professionals apply their experience and expertise across public and private markets, in single-sector, multi-asset and custom solutions.

Morgan Stanley Careers

Joining Morgan Stanley today means becoming part of a global team dedicated to strengthening communities, pioneering innovation, and fostering diversity. As a leading global financial services firm, Morgan Stanley offers unparalleled job opportunities, career growth, and a culture of leadership that together create an exceptional employment experience. Work You’ll Do At Morgan Stanley, you will collaborate with knowledgeable professionals to drive innovation and deliver solutions in financial services. Our team is composed of diverse, talented individuals who bring their unique skills and perspectives to work every day, setting the standard for leadership in the global market. Morgan Stanley is not just a company; it's a place where ambitious, creative, and skilled individuals can build a rewarding career. Here, you can experience the benefits of a vibrant culture dedicated to professional growth and diversity training. Internship Programs Kickstart your career with Morgan Stanley’s internship programs. These positions offer invaluable industry insights and professional experience to students and recent graduates. Interns at Morgan Stanley gain hands-on experience, working alongside seasoned experts in a dynamic, supportive environment. Innovation and Professional Growth We believe in the power of innovation to solve complex problems and encourage our team to think differently and act boldly. Morgan Stanley supports your career development through comprehensive training, development programs, and leadership workshops, ensuring that every employee has the tools they need to succeed. Join Our Team Explore the various job opportunities at Morgan Stanley, from entry-level positions to executive roles. We are hiring individuals who are passionate about finance and eager to contribute to a team that values integrity, excellence, and a forward-thinking mindset. Enhance your skills through our networking events, mentorship opportunities, and ongoing professional development. Stay Connected Keep up to date with the latest from Morgan Stanley Careers by subscribing to our job alert emails. Tailor your preferences to receive updates about new postings, career tips, and exclusive insights from our team leaders. Apply Now Ready to take the next step in your career? Search open positions that match your skills and interests on the Morgan Stanley Jobs portal. Prepare your resume, refine your interview techniques, and join a company that values innovation and leadership. At Morgan Stanley, we’re not just building careers—we’re developing leaders. Discover how far your talents can take you by joining our team today.
Learn more about Morgan Stanley
Size
77,000 employees
Market Cap
$144.1 billion
Industry
Finance & Insurance
Net Income
$10.9 billion
Founded
1935
5 Year Trend
+10%
Revenue
$52 billion
NASDAQ
MS
* Ladders Estimates

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