We are seeking a highly organized, proactive, and detail-oriented
Executive Assistant to support our Chief of Corporate Affairs in a fast-paced, scaling environment. This role acts as a strategic administrative partner, ensuring seamless coordination of executive priorities while supporting cross-functional initiatives. The position may interface with senior leaders, U.S. government stakeholders, industry partners, and media contacts, requiring exceptional discretion, professionalism, and sound judgment in high-visibility settings.
ResponsibilitiesExecutive Support & Operations- Manage complex and sensitive calendars, prioritizing executive time in alignment with strategic objectives and external commitments
- Prepare, review, and refine briefing materials, correspondence, talking points, reports, and presentations
- Track key initiatives, action items, and cross-functional deliverables
Travel & Logistics- Coordinate domestic and international travel, including secure, high-profile itineraries
- Manage travel, logistics, and preparation for customer-facing activities, client meetings, and conferences
Stakeholder & Event Coordination- Support preparation for board meetings, government engagements, media interactions, and executive conferences
- Organize executive participation in events, including vendor coordination, on-site support, and ensuring professional and accurate materials
Recruiting Support- Coordinate candidate interviews with hiring teams, and internal training or leadership development sessions
- Assist with recruiting communications, interview documentation, and scheduling alignment between hiring managers and recruiting teams
Go-to-Market (GTM) Support- Provide scheduling and travel coordination support for the Go-to-Market leaders, including sales, partnerships, and customer success teams
- Assist with logistics for customer meetings, industry events, and conferences aligned to revenue-generating activities
- Ensure alignment and efficiency across Executive, GTM, and external stakeholder calendars
Confidentiality & Professionalism- Handle sensitive information with the highest level of discretion
- Maintain professionalism and discretion while handling sensitive information in high-visibility environments
Qualifications - 4+ years supporting senior executives in dynamic, high-accountability environments
- Experience working with government stakeholders, media representatives, or highly regulated industries preferred
- Expertise in complex calendar management and multi-party scheduling
- Experience coordinating domestic and international travel
- High proficiency in Microsoft Office and Google Workspace
- Strong organizational skills, attention to detail, and written and verbal communication
- Ability to operate proactively, manage competing priorities, and maintain discretion
Perks and Benefits- Global workforce: flexible remote/hybrid opportunities
- Work on complex, meaningful missions with real-world impact
- Unlimited paid time off for most roles
- Competitive salary and equity packages
- Comprehensive health, dental, and vision coverage
- Access to the forefront of commercial space operations and defense innovation
