Job Description This position is located at Shake Shack's New York City Support Center. It supports our Chief Legal Officer (and other senior members of the Legal team) and our Chief Financial Officer.
Our Executive Assistants are highly-respected because their skills are quite simply, essential. You'd be a key member of a dynamic, fast-paced team that serves as a center of excellence for the enterprise, partnering with leadership across lines of business. "EQ" skills to build bridges, forge alliances and encourage people to want to work with you.
You're a calm head and steady hand to deal with everyday challenges and the unexpected.
This role is in office 4 days a week mininum.Essential Job Duties and ResponsibilitiesAdministrative & Calendar Management (30%)- Interface directly with other senior executives and their support teams to calendar key meetings.
- Understand each day's priorities so you can be strategic about how you direct inquiries and requests.
- Prepare agendas, materials, notes and key next steps for large cross-functional meetings.
Document Management (20%)- Prepare documents for execution and distribution
- Review, sort, and distribute all department mail
- Print, photocopy, scan, and/or save documents
- Maintain and update database for department documents
Travel Coordination (15%)- Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels.
- Coordinate these schedules between executives based in multiple cities.
Expense & Vendor Management (15%)- Support expense reports and execute signatures/approvals for vendor contracts, purchase orders, etc.
Event Planning (10%)- Plan and execute high profile events, including quarterly earnings calls and investor meetings
- Plan department meetings and social events
Efficiency & Executive Support (10%)- Champion efficiency, executive time and a willingness to go the extra mile without being asked.
Minimum QualificationsEducation:- Bachelor's Degree in Business, Communications, or a related field
Work Experience:- 2-4 years of relevant experience
- At least 3 years supporting a Vice President or higher-level executive.
- At least 3 years supporting multiple executives, preferably in different departments
Skills & Competencies:- Solid written and verbal communication skills, including strong grammar and a rich vocabulary
- Ability to multi-task and prioritize deadlines/deliverables.
- Excellent judgment, discretion and common sense
- Intellectual curiosity to learn about the Legal and Finance team's work and the Shake Shack business as a whole
- Strong proficiency with all types of computers, phones, and equipment, as well as Microsoft Office programs
- Must demonstrate a sense of urgency and ownership to drive issues and tasks to completion
- Excellent attention to detail and accuracy
- Excellent organizational and planning skills
Benefits at Shake Shack:A work environment where you can come as you are, share your ideas, have fun, and work collaboratively:
- Weekly Pay and Performance bonuses
- Shake Shack Meal Discounts
- Exclusive corporate discounts for travel, electronics, wellness, leisure activities and more
- Medical, Dental, and Vision Insurance*
- Employer Paid Life and Disability Insurance*
- 401k Plan with Company Match*
- Paid Time Off*
- Paid Parental Leave*
- Access to Employee Assistance Program on Day 1
- Pre-Tax Commuter and Parking Benefits
- Flexible Spending and Dependent Care Accounts*
- Development and Growth Opportunities
*Eligibility criteria applies
Pay Range - $88,843.75 - $116,656.25
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