Keysight Technologies, Inc

Executive Assistant

Keysight Technologies, Inc • $60K — $101K *
Santa Rosa, CA 95403In-Person
Business Services
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 3+ years of administrative or executive support experience with senior leaders.
  • Proficient in Excel, PowerPoint, and Word for creating and editing documents.
  • Familiarity with collaboration tools like Teams, Zoom, and SharePoint; quick learner of new systems.
  • Strong organizational skills with attention to detail and ability to manage multiple tasks.
  • Sound judgment in handling confidential information and effective communication skills.
  • Willingness to learn and utilize AI tools like Microsoft Copilot for administrative tasks.
  • Ability to work on-site in Santa Rosa as needed, sometimes with short notice.

Responsibilities

  • Provide administrative support to Global Services leaders, managing calendars and travel arrangements.
  • Prepare materials for leadership meetings and track action items to ensure progress.
  • Coordinate various meetings and events, handling logistics and on-site support as required.
  • Create and refine presentations and communications, maintaining organized documentation.
  • Support administrative projects, including tracking AI tool licenses and costs.
  • Utilize business tools to enhance efficiency in administrative tasks.
  • Identify and implement improvements in administrative processes and collaboration practices.

Benefits

  • Medical, dental, and vision insurance.
  • Health Savings Account and Flexible Spending Accounts.
  • Life, Accident, and Disability insurance.
  • 401(k) Plan with company contributions.
  • Flexible Time Off and Paid Holidays.
  • Paid Family Leave and Adoption Assistance.
  • Tuition Reimbursement and Employee Stock Purchase Plan.
Full Job Description
Keysight Global Services helps customers get more from their test instruments throughout their lifecycles, from calibration and repair to technology refresh, asset management, consulting, and training. As an Executive Assistant on this team, you'll help several leaders stay organized and keep important work moving. You'll coordinate busy calendars and travel, prepare polished materials, support meetings and events, and follow through on the details that make a difference. You'll work closely with colleagues across Global Services, use technology and AI tools to improve everyday workflows, and bring sound judgment, discretion, and initiative to a role where your contributions are visible every day.

This role offers a flexible hybrid work arrangement. Candidates must live within commuting distance of Keysight's Santa Rosa office and be able to work on site as business needs arise, sometimes with little or no advance notice.

Responsibilities

Executive Support and Coordination
  • Provide dependable administrative support to the Director and other Global Services leaders, including VP support as assigned. Manage complex calendars, coordinate meetings, arrange domestic and international travel, and process expenses and purchase requisitions, including routing items for approval.
  • Prepare and organize materials for leadership meetings, business reviews, and other executive activities. Track commitments and follow up on action items so priorities continue moving forward.
  • Serve as a point of coordination among leaders, teams, and external stakeholders. Balance competing requests with attention to detail, sound judgment, and discretion.


Meetings, Communications, and Team Operations
  • Coordinate leadership meetings, workshops, coffee talks, town halls, and other forums, including room bookings, catering, Teams setup, meeting notes, and action logs. Provide on-site support when needed.
  • Create and polish presentations, newsletters, quarterly business review materials, and other communications. Maintain accurate organization charts and help keep SharePoint team sites, document libraries, and shared information organized.
  • Support administrative projects and tracking needs, such as maintaining records of AI tool licenses and related costs.


Tools and Process Improvement
  • Use Microsoft Office, Teams, SharePoint, Concur, and other business tools to carry out administrative work accurately and efficiently.
  • Use approved AI tools, such as Microsoft Copilot, where appropriate to help prepare materials, organize information, and improve routine workflows while handling sensitive information with care.
  • Identify practical ways to improve administrative processes, templates, and follow-up. Collaborate with other administrative professionals on coverage, events, and shared practices as team needs evolve.


Essential Capabilities
  • Take ownership of work, anticipate needs, and understand how administrative support contributes to leaders' and team priorities.
  • Organize multiple workstreams, meet deadlines, and follow through on details with accuracy.
  • Handle confidential information with integrity and sound judgment.
  • Communicate clearly in writing and conversation and work effectively with people at different levels of the organization.
  • Solve problems resourcefully, speak up constructively when needed, and work well with others.
  • Learn new tools readily and apply them to day-to-day work. Support varied projects within the scope of the role.

Qualifications

Required
  • Typically, 3 or more years of relevant administrative or executive support experience, with demonstrated ability to coordinate calendars, meetings, travel, and competing priorities for senior leaders.
  • Strong working knowledge of Excel, PowerPoint, and Word, including the ability to create and edit moderately complex spreadsheets, presentations, and documents.
  • Experience using collaboration and administrative tools such as Teams, Zoom, SharePoint, and Concur, or the ability to learn comparable systems quickly. Ability to organize shared documents and information in SharePoint is particularly valuable for this role.
  • Excellent organization, attention to detail, and follow-through. Ability to work independently, set priorities, and keep multiple activities moving.
  • Sound judgment and discretion when handling confidential information, along with clear written and verbal communication and a professional approach to working with others.
  • Willingness to learn and use approved AI tools, such as Microsoft Copilot, to improve day-to-day administrative work.
  • Ability to work on site at the Santa Rosa office as business needs arise, sometimes with little or no advance notice, and to work occasional adjusted hours or overtime when required.


Preferred
  • An associate or bachelor's degree, specialized training, or certification. An equivalent combination of education and relevant experience will also be considered.
  • Experience preparing and organizing materials for quarterly business reviews, leadership meetings, or similar business activities.
  • Experience supporting projects or improving administrative processes.


Pay Transparency

The level of role will be based on applicable experience, education, and skills. Most offers will be between the minimum and the midpoint of the Salary Range listed below.

California Pay Range: Minimum $60,860 - Maximum $101,430

This role is non-exempt; hourly

Note: For other locations, pay ranges will vary by region

US Employees may be eligible for the following benefits:
  • Medical, dental and vision
  • Health Savings Account
  • Health Care and Dependent Care Flexible Spending Accounts
  • Life, Accident, Disability insurance
  • Business Travel Accident and Business Travel Health
  • 401(k) Plan
  • Flexible Time Off, Paid Holidays
  • Paid Family Leave
  • Discounts, Perks
  • Tuition Reimbursement
  • Adoption Assistance
  • Bonus Programs
  • ESPP (Employee Stock Purchase Plan)

About Keysight Technologies, Inc

Keysight Technologies, Inc. is a leading technology company that helps its engineering, enterprise and service provider customers optimize networks and bring electronic products to market faster and at a lower cost. Keysight's solutions go where the electronic signal goes, from design simulation, to prototype validation, to manufacturing test, to optimization in networks and cloud environments. Customers span the worldwide communications ecosystem, aerospace and defense, automotive, energy, semiconductor and general electronics end markets.
Learn more about Keysight Technologies, Inc
Size
14,500 employees
Market Cap
$30.3 billion
Industry
Information Technology
Net Income
$636 million
Founded
1939
5 Year Trend
+11.2%
Revenue
$4.3 billion
NASDAQ
KEYS
* Ladders Estimates

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