Job Function: Business Support
Job Sub Function: Administration & Secretarial
Job Category:Business Enablement/Support
All Job Posting Locations:New Brunswick (Any City), Palm Beach Gardens, Florida, United States of America, Raynham, Massachusetts, United States of America, Warsaw, Indiana, United States of America, West Chester, Pennsylvania, United States of America
Job Description:Johnson & Johnson is recruiting for a(n) Executive Assistant for DePuy Synthes.
The Executive Assistant provides high-level administrative and operational support to senior leaders at DePuy Synthes. This role is critical to enabling effective day-to-day operations by managing complex schedules, communications, and coordination activities. The position offers broad exposure to leadership decision-making, cross-functional collaboration, and organizational initiatives within a global, fast-paced environment, making it a highly visible and impactful role.
Key Responsibilities
- Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
- Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
- Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
- Serve as a key point of contact for leaders, managing communications and prioritizing requests.
- Support planning and execution of leadership meetings, events, and off-sites.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist with expense reporting, procurement requests, and other administrative processes.
- Identify opportunities to improve administrative processes and support operational efficiency.
Where required to be managed locally:
- Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.
- Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.
- Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.
Where required to be managed locally:
- Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.
- Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.
- Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.
Qualifications
Education:
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- An equivalent combination of education and relevant experience will be considered.
Experience and Skills:
Required:
- Typically 4-6 years of experience providing administrative or executive support to senior leaders.
- Proven ability to manage complex calendars, schedules, and competing priorities.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
- Ability to handle confidential information with discretion and sound judgment.
Preferred:
- Experience supporting executives in a global or matrixed organization.
- Familiarity with coordinating across multiple time zones.
- Experience supporting leadership events, town halls, or off-site meetings.
- Exposure to healthcare, medical device, or other regulated industries.
- Strong problem-solving skills and a proactive, service-oriented mindset.
Other:
- Language: English proficiency is required.
- Travel: Minimal travel expected, up to 10%.
- Certifications: Administrative or Executive Assistant certifications are preferred.
- For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.
Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.
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Required Skills:Preferred Skills:The anticipated base pay range for this position is :$78,100.00 - $125,235.00
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation -120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
Holiday pay, including Floating Holidays -13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave - 80 hours in a 52-week rolling period10 days
Volunteer Leave - 32 hours per calendar year
Military Spouse Time-Off - 80 hours per calendar year
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
