Work Schedule
Standard Office Hours (40/wk)
Environmental Conditions
Office
Job Description
Location: On-site at a Life Sciences Solutions Group site - preferably South San Francisco, CA or Carlsbad, CA.Relocation assistance is NOT provided.
- Must be legally authorized to work in the United Stateswithoutsponsorship.
- Must be able to pass a comprehensive background check, whichincludes a drug screening.
DESCRIPTION:
As an Executive Assistant at Thermo Fisher Scientific, you'll support 2 Vice Presidents in Global Life Sciences Solutions Operations (Vice President, Global Operations & Vice President, Finance, LSLPG Operations), in their mission to make the world healthier, cleaner and safer.
You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks.
You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.
REQUIREMENTS:
- High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
- Flexibility to support global teams and occasionally work outside standard business hours
We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits!
Compensation and Benefits
The hourly pay range estimated for this position based in California is $42.00 60.00.
This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:
A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees9 Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards
