Executive AssistantCompany: Faropoint
Location: Hoboken, NJ
Employment Type: Full-time
Reports to: Global Head of Capital Development & Investor Relations
Position Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Global Head of Capital Development & Investor Relations. This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations.
Key Responsibilities:Executive Support & Calendar Management- Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance
- Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
- Prepare executive briefing materials, presentations, and meeting agendas
- Screen and prioritize incoming communications, responding independently when appropriate
- Handle expense reports, reimbursements, and budget tracking
Investor Relations & CRM Management- Maintain investor database in Salesforce CRM with accuracy and completeness
- Track investor communications, meeting notes, and follow-up items in Salesforce
- Generate reports and analytics from Salesforce for investor pipeline management
- Coordinate investor meetings, site visits, and quarterly update calls
- Prepare investor correspondence
Meeting & Event Coordination- Organize and facilitate internal and external meetings including logistics, catering, and technology setup
- Coordinate fundraising activities including investor roadshows and capital raising events
- Take meeting minutes and distribute action items with follow-up tracking
Required Qualifications:Experience & Education- 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership
- Bachelor's degree preferred
- Experience in financial services, private equity, real estate investment, or investor relations strongly preferred
- Proven track record supporting executives in client-facing or fundraising functions
Technical Skills- Salesforce CRM expertise required - must be proficient in data entry, report generation, and dashboard management
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with virtual meeting platforms (Zoom, Teams, WebEx)
- Comfortable learning new technology platforms quickly
Personal Attributes- Self-starter who takes initiative and ownership
- Flexible and adaptable to changing priorities in a fast-paced environment
- Team player with collaborative approach
- High emotional intelligence and ability to read situations
- Grace under pressure with ability to maintain composure in demanding situations
Preferred Qualifications:- Experience with investor relations or capital raising activities
- Knowledge of private equity or real estate investment terminology
- Previous exposure to fundraising processes and LP/GP relationships
- Experience supporting multiple executives or managing overlapping priorities
- Project management certification or training
Compensation:This position offers a base salary in the $90,000-$125,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match.
