Astro Pak is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Leadership Team (President, COO, CFO, and CPO). This role serves as a critical operational partner to leadership-ensuring seamless coordination of executive priorities, communications, travel, meetings, and day-to-day administrative functions. The ideal candidate thrives in a fast-paced, growth-oriented environment, exercises sound judgment, maintains strict confidentiality, and can independently manage competing priorities while supporting strategic initiatives across the business. What You'll Do Executive & Administrative Support • Provide day-to-day administrative support to the President, COO, CFO, and CPO. • Manage complex calendars, scheduling, and prioritization of meetings across internal and external stakeholders. • Coordinate executive communications, including email triage, drafting correspondence, and preparing briefing materials. • Serve as a liaison between executives and employees, customers, vendors, and partners. • Maintain confidentiality and professionalism in handling sensitive business and personnel matters. Travel, Meetings & Event Coordination • Coordinate domestic and international travel arrangements (flights, hotels, ground transportation, itineraries). • Prepare detailed travel schedules and logistics packages. • Plan and coordinate executive meetings, offsites, leadership sessions, and internal events. • Support logistics for board meetings, leadership summits, and executive planning sessions. • Capture and distribute meeting agendas, notes, and action items. Office & Operational Coordination • Assist with general office coordination and administrative processes. • Manage supplies, vendor relationships, and service requests as needed. • Support onboarding logistics for executive hires and key leaders. • Help coordinate cross-functional initiatives and follow-ups tied to executive priorities. Presentation & Business Support • Create and format PowerPoint presentations for executive meetings, board discussions, and leadership communications. • Perform basic Excel work (tracking, reporting, summaries, simple data analysis) to support executive initiatives. • Compile briefing materials, reports, and dashboards for leadership review. • Assist with document preparation, formatting, and version control. Project & Priority Management • Track key executive priorities, deadlines, and deliverables. • Support cross-functional coordination tied to strategic initiatives. • Anticipate executive needs and proactively resolve administrative or logistical challenges. • Support special projects as assigned by the Executive Team. What We're Looking For Required • 5+ years of experience supporting senior executives in a fast-paced business environment. • Demonstrated experience managing multiple executive calendars and priorities. • Strong proficiency in Microsoft Office (PowerPoint, Excel, Outlook, Word). • Exceptional organizational, time-management, and prioritization skills. • High degree of discretion and ability to handle confidential information. • Excellent written and verbal communication skills. • Ability to operate independently and exercise sound judgment. Preferred • Experience supporting multi-leader executive teams. • Background in industrial services, field services, construction, or similar operational environments. • Experience supporting board-level materials and executive reporting. • Familiarity with expense management, travel platforms, and project tracking tools. Key Competencies • Executive presence and professionalism • Proactive problem-solving and anticipation of needs • Attention to detail and accuracy • Ability to manage ambiguity and shifting priorities • Strong interpersonal skills and stakeholder management • Operational mindset with a "get things done" orientation Salary & Benefits • The pay for this position has a base salary of $90,000-$110,000. The actual pay will carefully consider a wide range of factors, including your skills, qualifications, experience and location. • In addition to highly employer-subsidized medical, dental, and vision plans, Astro Pak offers competitive retirement savings and 401k plans, flexible spending, family leave, training and paid time off.