Job Title: Executive Assistant - CFO & CCO
Location: Atlanta, GA
Reports To: Executive Assistant to CEO
Job Summary We are seeking a highly organized, proactive, and professional
Executive Assistant to provide dedicated support to Artera CFO and CCO. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment.
Key Responsibilities Executive Administrative Support - Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks.
- Coordinate travel arrangements, including itineraries, accommodations, and expense reports.
- Maintain composure and professionalism in occasionally high-pressure situations.
- Exhibit confidence and ease when interacting with senior executives.
- Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset.
- Demonstrate a commitment to excellence and a desire to consistently excel in the role.
Strategic Partnership - Serve as a trusted partner, anticipating needs and taking proactive action accordingly.
- Prepare detailed materials, research, and presentations for meetings.
- Track action items from meetings and ensure timely follow-up and execution.
Team Collaboration - Act as a liaison between the executive and internal/external stakeholders.
- Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met.
Project Management - Manage multiple projects and deadlines with efficiency and attention to detail.
- Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines.
Event Planning - Organize and execute executive-level events, such as board meetings, conferences, and client meetings.
- Handle all event logistics, ensuring flawless execution.
Confidentiality and Discretion - Handle sensitive information with the utmost confidentiality and professionalism.
- Exercise sound judgment in managing information and determining what requires escalation.
Qualifications and Skills Required: - Bachelor's degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered.
- 10+years of experience supporting C-level executives or equivalent senior leadership roles.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Proven experience with Event and Office Management, including planning and coordinating executive-level events, meetings, etc. and maintaining inventory and stocking of office supplies.
- Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur or other business platforms, with a proven ability to adapt to new technologies quickly.
Attributes: - Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines.
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Problem-Solving: Strong critical thinking and decision-making abilities.
- Proactivity: Anticipates needs and takes initiative without prompting.
