Eli Lilly

Executive Assistant and Chief of Staff

Eli Lilly • $67K — $99K *
Pasadena, CA 91104In-Person
Pharmaceuticals & Biotech
5 - 7 years of experience
1 month ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree required
  • Extensive experience as chief of staff or senior executive assistant
  • 5+ years in administrative support, project tracking, or scheduling
  • Strong attention to detail and communication skills
  • Legally authorized to work in the U.S. without sponsorship

Responsibilities

  • Provide chief of staff and administrative support to the VP of Protomer
  • Coordinate and manage site functions and initiatives
  • Schedule site meetings with senior scientists and summarize updates
  • Maintain calendar, organize meetings, travel, and expense reports
  • Support visitor facility access and coordinate local arrangements
  • Assemble confidential information and answer routine correspondence
  • Coordinate Protomer's seminar series and external meeting planning
  • Manage SharePoint sites and Teams pages as assigned

Benefits

  • Eligibility for company bonus based on performance
  • Comprehensive benefit program including 401(k) and pension
  • Vacation benefits and medical, dental, vision coverage
  • Flexible spending accounts for healthcare and dependent care
  • Life insurance and well-being benefits such as fitness programs
Full Job Description
Role Overview:

  • This position is for the most senior administrative person and chief of staff supporting and directly reporting to the head of diabetes at Lilly who is also the VP and site head of Lilly’s Protomer site in Los Angeles.

  • This position is for an experienced candidate with demonstrated track record of being a senior administrative assistant or chief of staff, having demonstrated both judgement and experience in similar roles in the past and extensive experience.

  • Provide critical administrative support to Lilly’s Protomer site in Pasadena. The position is based in and onsite in Pasadena, and is not a remote or hybrid role.

  • You are able to effectively manage site initiatives and use various Lilly software and scheduling systems. Requires coordination with business unit colleagues, the administrative assistant community, internal/external business partners and vendors.

  • Requires an exceptional teammate who is proactive, organized, detail‐oriented with a strong sense of engagement and urgency to complete tasks.

Responsibilities:

  • Provide chief of staff and administrative support for the VP of Protomer, support for the site, coordinating and managing site functions and initiatives, be able to lead initiatives independently

  • Project tracking, scheduling and running regular site meetings with senior scientists to track progress for senior leadership, summarize minutes and progress updates

  • Serve as the main support, maintaining calendar and organizing meetings, travel, and expense reports

  • Proactively maintain daily calendars initiate contact and establish good working collaborations outside of the work group

  • Serve as a site concierge to support visitor facility access and coordinate local arrangements.

  • Answer routine correspondence and assemble highly confidential and sensitive information

  • Process expense reports, including complex reports, coordinate and arrange travel, including more complex travel

  • Responsible for working with academic centers and other researchers to coordinate Protomer’s regular seminar series and external meeting planning

  • Ownership for SharePoint sites, Teams pages, databases, etc. as assigned

Basic Qualifications:

  • Bachelor's degree

  • Extensive experience as chief of staff of senior level executive assistant supporting senior management

  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position

  • Ability to work 5 days/week onsite in the Pasadena office. This is not a remote or hybrid role. (typical working hours 8:30AM-5:30PM)

Additional Preferences:

  • Experience Supporting C-suite

  • 5+ years of experience working as an administrative assistant or in a business support role in project tracking and scheduling or as a chief of staff

  • Strong attention to detail, excellent and professional written and verbal communication skills

  • Project management skills to coordinate projects

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location.  The anticipated wage for this position is

$32.45 - $47.60


Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

#WeAreLilly

About Eli Lilly

ICOS Corporation is a biotechnology company that engages in the discovery, development, and commercialization of therapeutic products. It is engaged in the commercialization of treatments for unmet medical conditions, such as benign prostatic hyperplasia, hypertension, pulmonary arterial hypertension, cancer, and inflammatory diseases. It is the developer of a treatment known as Cialis (tadalafil), a product for the treatment of erectile dysfunction through its joint venture with Eli Lilly and Company in North America and Europe. It is also engaged in contract manufacturing services for third parties. It is in a strategic alliance with Solvay Pharmaceuticals, Inc. ICOS Corporation was established in 1989, based in Bothell, Washington. It is currently operated by Eli Lilly and Company.

Eli Lilly Careers

Joining Eli Lilly offers an unparalleled opportunity to become part of a leading global team dedicated to creating a healthier future. As a company revered for its commitment to innovation and leadership in the pharmaceutical industry, Eli Lilly is where your professional journey can flourish. Work You’ll Do At Eli Lilly, we are passionate about transforming patient care and advancing medical innovation. Our team at Eli Lilly is at the forefront of developing groundbreaking solutions in healthcare. By joining us, you will collaborate with some of the brightest minds in the industry, using cutting-edge technology to make real-world impacts. Lead with Innovation and Leadership Eli Lilly stands out in the marketplace by integrating deep industry expertise with robust research and development efforts. We are looking for professionals who are eager to drive change and lead the way in developing therapeutic breakthroughs. Explore Job Opportunities and Growth Eli Lilly offers a variety of career paths, including full-time positions and internships, across multiple functions such as research, marketing, IT, and sales. Whether you are a seasoned professional or a recent graduate, Eli Lilly provides an environment that promotes career growth and learning opportunities. Our commitment to diversity and leadership training ensures that every employee can achieve their potential. Be Part of Our Team Our team at Eli Lilly is committed to excellence and driven by a mission to improve lives. Employees enjoy a supportive culture that values collaboration, creativity, and diversity. We believe that a diverse workforce fosters innovation and helps us better connect with the communities we serve. Benefits and Culture Eli Lilly is dedicated to supporting our employees, offering competitive benefits, wellness programs, and comprehensive health care. Our culture is built on a foundation of respect, integrity, and quality, making Eli Lilly not just a great place to work, but a community to grow with. Networking and Professional Development Eli Lilly encourages continuous professional development and networking. With access to various training programs and mentorship opportunities, employees can enhance their skills and advance their careers. Our leadership is committed to nurturing talent through effective training and development strategies. Join Our Team Discover the exciting job opportunities at Eli Lilly by exploring open positions that match your skills and interests. We are continuously hiring and looking for individuals who are passionate, innovative, and ready to contribute to our mission of making life better for people around the globe. Stay Connected Keep up to date with the latest at Eli Lilly by following our careers blog. Gain insights from industry leaders and get tips on everything from crafting the perfect resume to preparing for your interview. Eli Lilly is not just a company—it's a place where you can make a difference. Explore the positions available and find out how your talents can help change the world. SEARCH ELI LILLY JOBS Stay ahead in your career with Eli Lilly, where innovation, leadership, and a commitment to diversity and growth lead the way to future advancements.
Learn more about Eli Lilly
Size
35,000 employees
Market Cap
$344.2 billion
Industry
Pharmaceuticals & Biotech
Net Income
$6.1 billion
Founded
1876
5 Year Trend
+5.9%
Revenue
$24.5 billion
NASDAQ
LLY
* Ladders Estimates

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