Category:Administration
Lab/Area:Philanthropy
Description:About the roleThe Executive Administrator (EA) within Gladstone's Philanthropy team provides high-level executive support for the VP of Philanthropy and oversees the workflow management system for frontline fundraisers and development operations. It is a hybrid position that requires frequent on-site work. The EA supports the
Vice President, President, Directors, and Foundation Board members in executing fundraising and engagement strategies.
What you will do- In alignment with Gladstone's core values, provide efficient, high-quality service through the innovative use of skills, shared knowledge, technology, and effective communication.
- Maintain personal integrity and accountability and be committed to creating a positive, fun, supportive environment that values respect and teamwork.
- Implement and improve the philanthropy team's workflow management system.
- Provide reliable high-level administrative support to the VP of Philanthropy, including meeting preparation, complex calendaring, agendas, note-taking during meetings, follow up, tracking of action items, and data entry.
- Lead the administrative support of on-site donor meetings including logistics, communication, and follow up.
- Support the activities of the Foundation Board, including communications, event planning, onboarding, and coordinating with external and internal stakeholders.
- Maintain donor data for principal gifts and presidential prospects within the fundraising database.
- Build and prepare dashboard reports of key performance indicators.
- Serve as liaison between Philanthropy and other Gladstone administrative teams and external vendors.
- Manage the department's expenses, ensuring accurate allocation and timely processing of invoices, purchase orders, and reimbursements.
- Perform other duties as assigned.
What you will need- 5+ years administrative experience, including 2 years of executive administrative support, or transferable skills.
- Non traditional candidates are encouraged to apply.
- BA/BS preferred
- Strong interpersonal, verbal, and written communications skills
- Flexible and creative thinking with the ability to handle multiple tasks simultaneously with high attention to detail
- Experience working in a philanthropy/development department preferred
- Demonstrated ability to design and implement a workflow management system, maintain data, and support institutional leadership
- Experience working in a high-visibility setting requiring professional etiquette, grace under pressure, and problem-solving
- Proficient with Microsoft Office suite (Word, Excel, PowerPoint) and Google Suite. Familiarity with CRM systems (Raiser's Edge, Salesforce, etc.) and project management software (Asana, Slack, etc.) preferred
Salary Range:$94K-$110K
Gladstone Perks & Benefits- People-work with talented, committed, and supportive teammates within an organization that values each member of its community.
- A meaningful place to grow and learn-whether it's your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone's mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow's leaders in an inspiring and excellent environment.
- Healthy work/life balance-you are highly engaged and productive at work because you can have time to recharge and enjoy a vibrant life outside of work.
- Compensation-competitive salary. Title and salary will be commensurate with education and experience.
- Excellent benefits-generous medical, dental, vision, retirement plan, paid vacation, commuter benefits, access to free shuttle transportation.
