JP Morgan Chase & Co.

Executive Administrative Assistant

JP Morgan Chase & Co. • $75K — $95K *
San Francisco, CA 94112In-Person
Finance & Insurance
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Minimum 3 years of administrative support experience, including Managing Directors.
  • Expertise in calendar management, requiring advanced organizational skills.
  • Experience handling confidential matters with tact and sound judgment.
  • Exceptional interpersonal and communication capabilities, both written and verbal.
  • Proficient in managing expenses and invoices effectively.
  • Strong command of Microsoft Office and experience with AI tools like Co-Pilot.
  • Ability to rapidly adapt and learn new processes.

Responsibilities

  • Maintain and manage detailed calendars, proactively resolving scheduling conflicts.
  • Coordinate visitor access and logistics for onsite events.
  • Organize and execute a variety of high-volume events, both virtual and in-person.
  • Screen and prioritize incoming calls while exercising discretion.
  • Facilitate logistics for internal/external meetings in collaboration with sales teams.
  • Arrange complex domestic and international travel itineraries.
  • Process team members' T&E expenses, ensuring policy compliance and timely submissions.
  • Provide compliance guidance as a subject matter expert on policies and procedures.
  • Draft professional communications for stakeholders at all levels.
  • Manage recurring responsibilities independently while proactively addressing potential issues.
  • Assist with ad hoc projects, including document preparation and collaboration with the admin team.

Benefits

  • Exposure to senior leadership and cross-functional teams.
  • Dynamic work environment within a global financial leader.
  • Opportunities to develop advanced administrative skills.
  • Involvement in high-stakes events and logistics.
  • Professional growth through collaboration with experienced colleagues.
Full Job Description
Job Description

As an Executive Administrative Assistant on the Commercial & Investment Bank Equities team you possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities:
  • Maintain detailed, up-to-date calendars and proactively manage scheduling conflicts and priorities.
  • Coordinate visitor access and handle all related onsite logistics.
  • Plan and execute high volumes of onsite/offsite events (virtual and in-person), including meetings and roadshows-managing invitations, scheduling, catering, transportation, and related logistics.
  • Screen incoming calls, assess urgency, and exercise discretion when sharing information.
  • Coordinate logistics for internal and external meetings, partnering closely with the sales team to ensure client registration and confirmed schedules.
  • Arrange and coordinate high volumes of domestic and international travel, including complex itineraries.
  • Process T&E expenses for team members, ensuring adherence to policy and timely submission within guidelines.
  • Serve as a subject matter expert on applicable policies and procedures, providing guidance and ensuring compliance.
  • Draft and deliver high-quality emails and communications to stakeholders at all organizational levels.
  • Independently manage recurring responsibilities, escalating risks early and proactively communicating potential issues or delays.
  • Support ad hoc projects and materials preparation, including editing spreadsheets and presentations, printing for client meetings, and collaborating effectively with the administrative assistant team.


Required qualifications, skills and capabilities
  • Candidates should have at least 3 years of administrative experience, supporting all levels through Managing Director
  • Advanced calendar management
  • Advanced ability to organize and prioritize
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Candidates should have Expense and Invoice knowledge
  • Strong proficiency in Microsoft Office and experience with using Co-Pilot, LLM Suite and AI technology tools
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • Ability to learn procedures and processes quickly


Note:

Hours 6:00AM - 2:30PM

This role requires five days in the office (Mon-Fri) and will not support Hybrid/Remote option.

This role does not offer relocation or transfer assistance.

FEDERAL DEPOSIT INSURANCE ACT:

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.

About the Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

About JP Morgan Chase & Co.

JP Morgan Chase & Co. stands at the forefront of the global financial services industry. They offer an expansive array of products and services to a diverse clientele, including individuals, corporations, governments, and institutions. Ever since the merger of J.P. Morgan & Co. and Chase Manhattan Corporation in 2000, this industry-leading entity has become renowned for its comprehensive portfolio encompassing consumer and community banking, corporate and investment banking, commercial banking, as well as asset and wealth management. Headquartered in the vibrant city of New York, JP Morgan Chase & Co. boasts a formidable presence across over 100 countries worldwide.

Unveiling Employment Opportunities at JP Morgan Chase & Co.

Vacancies and Hiring Initiatives

JP Morgan Chase & Co. is continuously on the lookout for talented individuals eager to contribute to its legacy of excellence. The company's recruitment efforts are geared towards identifying candidates with the right blend of skills and qualifications to drive forward its various business segments. Whether you are a seasoned professional or a recent graduate, JP Morgan Chase offers a plethora of job openings across multiple disciplines.

High-Demand Positions

Among the myriad of roles, certain positions stand out for their attractive compensation packages and career advancement prospects. Notably, high-paying jobs at JP Morgan Chase & Co. include Relationship Manager, Branch Manager, and Software Engineer. These roles are critical to the firm's operations and offer lucrative opportunities for those with the requisite expertise.

Navigating the Job Market at JP Morgan Chase & Co.

Leveraging Job Portals and Job Alerts

For job seekers aiming to tap into the opportunities at JP Morgan Chase, staying updated through job portals and subscribing to job alerts is crucial. These tools can provide timely information about job openings, job fairs, and recruitment events, enabling candidates to apply promptly and prepare adequately for interviews.

Preparing Your Job Application

Your job application, comprising your resume and cover letter, is your ticket to securing an interview at JP Morgan Chase. Highlight your qualifications, skills, and experiences that align with the job listing, ensuring you stand out in the competitive job market.

Acing the Interview

Preparation is key to succeeding in your interview with JP Morgan Chase. Familiarize yourself with the company's business segments, values, and recent achievements. Demonstrating how your background and aspirations match the company's goals can significantly increase your chances of employment. A World of Job Opportunites in the Financial Services Industry JP Morgan Chase & Co. offers a world of job opportunities for those seeking to make their mark in the financial services industry. With competitive salaries, comprehensive benefits, and endless possibilities for growth, positions at JP Morgan Chase are highly coveted. By staying informed through job sites, tailoring your applications, and preparing thoroughly for interviews, you can enhance your prospects of joining the esteemed ranks of JP Morgan Chase employees. Explore the job board, seize the job opportunities, and embark on a rewarding career journey with one of the world's leading financial institutions.
Learn more about JP Morgan Chase & Co.
Size
661 employees
Market Cap
$384.5 billion
Industry
Finance & Insurance
Net Income
$29.1 billion
Founded
1823
5 Year Trend
+0.7%
Revenue
$261.5 million
NASDAQ
CCF
* Ladders Estimates

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