Your role:

The Executive Administrative Assistant provides high-level administrative support to the Canada Head ITT & Pharma and Director, Human Resources as well as two other leaders. The Executive Admin provides high-level administrative and operation support to senior leadership requiring exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities simultaneously. The Executive Admin acts as a trusted partner ensuring the efficient coordination of scheduling, communications, and confidentiality of key business activities.

What you'll be doing:

• Provide administrative support for meetings and events including but not limited to Senior Management Team Meetings, Town Hall/Kick Off Meetings, National Sales Meeting, Cycle Meetings etc.

• Build agendas and manage meeting logistics for in-person and virtual attendees, taking meeting minutes and communicating accountabilities for follow-up actions

• Manage shared drive to assemble meeting communications

• Create purchase orders and process invoices for business functions

• Reconcile and manage corporate cards as per company guidelines

• Develop and distribute communications on behalf of leadership

• Manage distribution email lists, update org charts

• Coordinate e-signature workflows and document approvals

• Manage catering for onsite meetings and events

• Coordinate projects, events, and HR initiatives

• Preparing reports and dashboards for leaders

What you'll bring:

• Bachelor’s Degree in Business Administration or related field

• Minimum 3 years of experience supporting senior executives

• Exceptional organizational and time management skills

• Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access); document management experience a plus

• Excellent written and verbal communication skills, including interaction with senior-level internal and external stakeholders

• Proven experience with invoicing, expense reporting, meeting planning, and calendar management

• Experience supporting global teams and/or technical organizations highly desired

We understand that compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated salary range for this position is $89,600 - $134,400.00 CAD annually, which reflects base salary as well as estimated target payout under the Management Incentive Compensation Plan. Individual pay will be determined based upon skills, expertise and experience, and the incentive, which is contingent upon company and individual performance outcomes. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidates to fill this open position. If you are interviewed for this position, we will advise you within 45 days of the interview as to whether or not you were successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with legislative requirements.

As part of our recruitment process, Baxter Corporation may use AI tools to assist screening candidates and assist in evaluating candidate qualifications. All final hiring decisions are made by the hiring manager and recruitment team.