The Executive Operations Coordinator provides high-level administrative and operational support to executive leadership while ensuring the efficient day-to-day operation of the office. This role manages executive calendars, coordinates meetings and travel, prepares reports and presentations, oversees confidential communications, supports cross-functional projects, and helps improve organizational processes. The position requires exceptional organizational skills, professionalism, discretion, and the ability to prioritize multiple responsibilities in a fast-paced environment.
Key Responsibilities- Manage executive calendars, appointments, and travel arrangements.
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Serve as the primary liaison between executives, clients, vendors, and staff.
- Prepare reports, presentations, and executive correspondence.
- Track projects, deadlines, and departmental initiatives.
- Maintain confidential records and sensitive information.
- Assist with budgeting, purchasing, and office operations.
- Improve administrative workflows and operational efficiency.
- Support special projects assigned by executive leadership.
Qualifications- Associate's or Bachelor's degree in Business Administration or a related field (preferred).
- 3-7+ years of executive administrative or operations experience.
- Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook).
- Strong communication, organizational, and problem-solving skills.
- Ability to maintain confidentiality and work independently.
Typical Benefits- Competitive salary
- Medical, dental, and vision insurance
- 401(k) retirement plan with employer matching
- Paid vacation, holidays, and sick leave
- Life and disability insurance
- Employee Assistance Program (EAP)
- Professional development and training opportunities
- Performance-based bonuses (company dependent)
- Career advancement opportunities
Hourly Pay (United States)A competitive hourly wage for this role is generally:
- Entry Level: $30-$36 per hour
- Experienced: $36-$45 per hour
- Senior Executive Operations Coordinator: $45-$58 per hour
For a highly experienced Executive Operations Coordinator supporting senior executives, a competitive rate would be $42-$50 per hour, depending on the location, company size, and responsibilities. If the role includes office management, project coordination, and executive-level decision support, rates at the higher end of that range are common.
Locations United
