Job Description:
Position Summary:
The Events Specialist oversees the planning and execution of small to mid-size firm-wide client events and supports larger, more complex programs. This role manages the full event lifecycle—from venue sourcing and budget development to onsite coordination and ensures that each event delivers a high-quality experience for internal and external stakeholders. The Events Specialist also provides administrative and logistical support to the team as needed. This position works under minimal supervision and relies on experience, judgment, and organizational skills to accomplish goals.
Essential Functions and Responsibilities:
Plan and coordinate small to mid-size firm-wide events, including receptions, dinners, and short-format programs hosted in our offices, external venues, and hotels
Manage all event logistics, including venue sourcing, budget creation and oversight, vendor coordination, food and beverage selections, audiovisual needs, and creative/branding requirements; travel onsite for day-of execution as needed
Ensure all events are delivered at the highest standard and provide an exceptional experience for both internal and external stakeholders throughout the planning process and onsite
Track event expenses and ensure all events remain within established financial guidelines
Lead event planning calls with internal teams, serving as the project manager to keep stakeholders aligned and on schedule
Prepare post-event analysis and reports, including attendance metrics, feedback, and recommendations for improvement
Interface with senior executives and VIP attendees, providing excellent customer service and professional representation of the firm
Research and recommend event themes, venues, formats, and specifications, including the development of detailed event budgets
Proactively identify and solve problems independently, communicating recommendations to Partners and internal stakeholders
Assist Event Managers with large-scale or complex events, as well as administrative and operational tasks for the broader team
Demonstrate enthusiasm for a dynamic, fast-paced environment and contribute to a team culture that strives for continuous improvement
Job Specifications:
Bachelor’s degree
At least three (3) years of prior event planning experience
Proven ability to plan and execute high-end events
Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
Strong written and verbal communication and interpersonal skills
Strong organizational and multitasking skills
Ability to work independently and under own direction and initiative
Ability to travel and oversee events operations as needed
This role requires non-local event travel 1-2 times per month and local (in-office or local restaurant) event travel 2-3 times per month.
Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.
Target Hiring Range $79,000 - $115,000
Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWS provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
Employee must occasionally lift up to twenty (20) pounds
Work Environment:
Typical indoor office environment
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.
