Job Description
The
Events Operational Intake Lead will be responsible for managing the intake, logistics and ROI reporting on events for a global law firm. An ideal candidate is detail-oriented, has event planning experience, and is comfortable creating and generating reports/dashboards to understand spend/budget/timelines through various sources of aggregate data. This is a hybrid position where selected candidate will work at the office location 3 days per week. The primary focus location we are looking for is Philadelphia but can be open to WA DC or NYC for the right candidate.
Responsibilities:- Manage all aspects of the event intake process and mailbox
- Utilize the Microsoft suite and other tools that can be used to generate dashboards and reports
- Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
- Liaise with senior executives and industry leaders throughout the planning process
- Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and décor
- Build and maintain a comprehensive database of industry contacts, vendors, and venues
- Provide logistics support for management for all in-person and virtual events
- Review and assess event requests for completeness and feasibility.
- Gather requirements, objectives, budgets, timelines, and stakeholder expectations.
- Prioritize requests based on business impact, deadlines, and resource availability.
- Route requests to the appropriate events, marketing, or business development teams.
- Ensure event deliverables are completed accurately and on time.
- Manage expectations regarding capacity, budgets, and turnaround times.
- Facilitate kickoff meetings and planning discussions.
Process Improvement- Establish and maintain standardized intake procedures.
- Develop intake forms, workflows, and documentation.
- Track intake metrics, request volume, and project timelines.
- Drive consistency across event planning and execution.
Resource & Capacity Planning- Evaluate and manage team bandwidth and assign projects appropriately.
- Build and maintain a comprehensive database of industry contacts, vendors, and venues
- Provide logistics support for management for all in-person and virtual events
Reporting & Analytics- Monitor intake and project management KPIs.
- Produce reports on request volume, turnaround times, and project completion.
- Analyze trends to improve efficiency and resource allocation.
- Provide leadership with visibility into marketing and events pipelines.
Requirements- 7+ years' experience in a similar role, preferably in a law firm or corporate environment
- Technically adept
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Maintain confidential information
- Ability to excel under pressure and provide quality work product
- Clearly and effectively communicate with varying levels of people within the organization
- Work productively and cooperatively with other employees
- Highly favor candidates with law firm or B2B work environment experience
- Intake and triage experience
- Experience using MS Office & SharePoint to work on event intake forms
- Creating and managing events reporting data & analytics
The Compensation for this role is $100,000 annual base salary. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.All eligible employees receive access to a comprehensive benefits package, including:Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
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