Summary: We are seeking a highly organized, proactive, and self-driven Events Coordinator to join our U.S. Distribution team. Reporting directly to the Head of Events, you'll be crucial in managing and executing diverse firmwide events. The ideal candidate thrives in fast-paced environments, displays resilience, and is committed to achieving results efficiently and effectively.
The ideal candidate is proactive, self-motivated, and driven by a strong sense of ownership and accountability. They should demonstrate exceptional problem-solving skills, maintain a positive "can-do" attitude, and possess the grit required to consistently deliver exceptional results.
Responsibilities Include:- Act as the point person for the Master Events Calendar, Master Events Tracker, and weekly internal events e-blasts.
- Collaborate with the Sr. Events Manager to support over 150 annual events, including:
- Industry conferences and sponsorships
- Conference-related spin-off events (dinners, happy hours, activities)
- Corporate events (holiday parties, summer soirees, milestone events)
- Pop-up/special events (client screenings, retirements, offsite meetings)
- Due diligence and sales meetings
- Monthly and quarterly crypto events
- Manage venue sourcing, contract execution, food & beverage planning, and gifting.
- Coordinate guest communications, registration (Certain), speaker prep, and deliverable deadlines.
- Support on-site execution, setup, and teardown for all event types.
- Assist with contract negotiation and vendor coordination (hotels, venues, restaurants, gifting partners).
- Track event expenses, process invoices, and reconcile budgets using the Events Corporate Card.
- Maintain vendor contact lists and assist in RFP coordination.
- Prepare presentation decks, guest bios, client lookbooks, and flight/transport manifests.
- Handle RedOak submissions in coordination with Distribution partners.
- Coordinate special internal mailings and manage premium gift orders and booth design projects.
Qualifications:- 1-2 years of relevant experience in events coordination, preferably within financial services or corporate settings.
- Strong attention to detail and ability to juggle multiple tasks under tight deadlines.
- Excellent communication and interpersonal skills with the ability to collaborate across departments.
- Proficiency in Microsoft 360, familiarity with Event Registration Software, Salesforce, or similar platforms a plus.
- Experience working with vendors, managing invoices, and reconciling budgets.
- Comfortable engaging and interacting effectively with all levels of VanEck management and staff, as well as with clients and prospects
- Strong work ethic and proven capacity to work effectively with minimum supervision, under pressure and tight deadlines, in a fast-paced and rapidly changing environment.
- Ability and willingness to travel periodically and work flexible hours, including some evenings and weekends.
Supervisory ResponsibilitiesThis job has no supervisory responsibilities.
Education and/or Experience - Bachelor's degree with a business-related concentration preferred.
- 1+ years events planning experience, asset management events experience a plus.
Competencies To perform the job successfully, an individual should demonstrate the following competencies:
- Professional demeanor
- Attention to detail and commitment to perform with high levels of accuracy
- Capacity for learning new procedures/ideas
- Motivation
- Enthusiasm
Additional Requirements- Must be able to work on-site in New York, NY, with a minimum in-office presence of four days per week
- Must be willing to travel approximately 10% annually
- Must be flexible to work extended hours, including occasional weekends
Compensation:If this position will be performed in whole or in part in New York City, the base salary range is $75,000 to $90,000. Individual salaries may vary based on different factors including but not limited to, skills, experience, job-related knowledge, and location. Base salary does not include other forms of compensation or benefits offered in connection with this position.
