Date Posted: 08/25/2026
Req ID: 49960
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number:Existing Vacancy: Yes
Description:Your opportunity:Working on-site, and under the supervision of the Manger, Events, the Events Coordinator develops and organizes the logistics of numerous/multi-day events within tight timelines andcompeting deadlines. The incumbent serves as a main contact between the Faculty of Law and its faculty and event conveners, ensuring the successful delivery of workshops, conferences, roundtables, business luncheons , dinners and other events with the highest level of quality.
Your responsibilities will include:- Plan and coordinate events by acting as the first point of contact for enquiries, developing event schedules, and overseeing logistics such as roombookings, catering, permits, and audio-visual needs.
- Execute event operations, including preparing itineraries, service contracts, invoices, and floor plans, while ensuring smooth set-up, delivery, and post-event wrap-up.
- Collaborate withinternal and external stakeholders (clients, vendors, service providers, and committees) to ensure requirements are met and issues are resolved.
- Develop and maintain communications by creating promotional content, maintaining digital platforms and social media, and liaising with communications staff to market events and services.
- Provide administrative support, including data entry, generating reports, analyzing processes, and recommending improvements for efficiency.
- Monitor event quality and outcomes through post-event evaluations, reporting, and recommendations for future improvements.
- Collaborating on financial tasks such as cost estimates, handling expenses, issuing receipts, and processing invoices.
Essential Qualifications:- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three years of directly related experience in planning, organizing, and executing events, preferably in a university or comparable environment.
- Demonstrated experience coordinating logistics such as room bookings, catering, audio/visual services, and permits for small to large-scale events.
- Experience preparing service contracts, invoices, itineraries, and floor plans for events.
- Experience developing content for marketing, promotional materials, and digital platforms, including social media.
- Experience analyzing administrative processes, post-event feedback, and recommending improvements.
- Experience collaborating with clients, vendors, and internal stakeholders to resolve issues and ensure event success.
- Experience supporting financial processes such as cost estimates, expense tracking, and processing invoices and receipts.
- Experience drafting reports, promotional content, and professional correspondence, with a strong attention to detail.
- Experience providing guidance or direction to casual staff or volunteers.
- Strong organizational and time management skills with the ability to manage multiple competing deadlines and priorities.
- Excellent communication skills, both written and verbal.
- Superior customer service and stakeholder engagement skills.
- Strong analytical and problem-solving skills to identify needs, recommend solutions, and adapt to changing requirements.
- Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), event management software and digital platforms.
- Ability to work effectively under pressure, manage urgent or unpredictable assignments, and maintain professionalism in a high-volume environment.
Assets (Nonessential):- Familiarity with creating event layouts, floor plans, or using CAD-style software for space planning.
- Knowledge of accessibility standards and best practices for inclusive event planning.
To be successful in this role you will be:- Adaptable
- Diplomatic
- Multi-tasker
- Organized
- Problem solver
- Tactful
- Team player
Closing Date: 09/02/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Candace Ferguson
Job descriptions are available upon request for internal applicants.
