Job Description

Position Summary
BAE Systems is seeking a Programmatic Analyst to support the Preventive Maintenance Management Program (PMMP) team in developing, maintaining, and modernizing programmatic maintenance documentation for a high-visibility, U.S. Navy Strategic Systems Programs (SSP) environment.
The selected candidate will support the development and sustainment of controlled program documentation, including Operating Documents, SSP Instructions, CONOPs, program plans, work instructions, requirements matrices, decision logs, action tracker, risk logs, and stakeholder coordination packages.
This role is ideal for a strong analyst and technical writer who can organize complex programs, policy, technical, and stakeholder inputs into clear, structure, traceable, and audit-ready documentation.
Experience with PMMP, Navy 3-M, SKED, SSP, SWS/AWS processes is highly desired, but the primary requirement is the ability to support programmatic documentation, governance, coordination, and requirements traceability.

Key Responsibilities

Programmatic Documentation Support
Develop, revise, and maintain formal program documentation supporting PMMP execution, modernization and lifecycle sustainment.
Documentation may include:

• Operating Documents
• SSP Instructions
• CONOPs
• Program Plans
• Work Instructions
• Process guides
• Requirements traceability matrices
• Decision logs
• Action item trackers
• Risk and issue logs
• Leadership briefing material

Ensure documentation is clear, structured, consistent, and suitable for internal review, customer coordination, and formal routing.

Policy and Governance Support
Assist in documenting program roles, responsibilities, handoffs, approval paths, process controls, and sustainment requirements.
Support updates to program guidance where current processes, future-state processes, customer directions, technical inputs, or stakeholder decision required clarification.
Help ensure program documentation supports repeatable execution, traceability, configuration discipline, and defensible decision-making.

Requirements Capture and Traceability
Capture, organize, and maintain requirements from source documents, stakeholder comments, meeting outcomes, customer direction, and technical inputs.
Support traceability between:

• Current-state PMMP processes
• Future-state process updates
• ODs and SSPINST changes
• Stakeholder decisions
• Action items
• Risks and issues
• Validation and verification artifacts
• Final approved documentation
• Maintain requirements and decision records in a manner that supports auditability and long-term program sustainment.

Stakeholder Coordination and Working Group Support
Support PMMP and SSP leadership in coordinating internal and external stakeholder engagement.
Responsibilities may include:

• Preparing meeting agendas
• Capturing meeting minutes
• Tracking action items
• Maintaining decision logs
• Coordinating stakeholder comments
• Supporting comment adjudication
• Preparing status updates
• Following up on open actions
• Supporting formal review cycles
• The candidate must be able to communicate professionally across technical teams, program office stakeholders, Navy representatives, support contractors, and internal leadership.

Process Improvement and Gap Analysis
Identify gaps, inconsistencies, overlaps, or unclear requirements across program documentation, process guidance, stakeholder inputs, and maintenance governance artifacts.
Support recommendations for improvement:

• Process clarity
• Documentation quality
• Requirements traceability
• Stakeholder accountability
• Review and approval discipline
• Program execution controls
• Lifecycle sustainment
• Assist in developing mitigation approaches when gaps require process changes, documentation updates, customer decisions, or phased implementation.

Analytical and Reporting Support
Use structure analysis to support program decisions, documentation updates, and leadership visibility.
Support may include:

• Excel-based tracking and reconciliation
• Requirements matrices
• Comment matrices
• Status trackers
• Discrepancy logs
• Metrics summaries
• Trend summaries
• Risk and issue tracking
• PowerPoint briefing support
• Leadership-ready summaries

Required Skills and Education

Education and Experience Required:

• Bachelor's degree and at least 4 years of relevant experience; or
• Associate's degree and at least 6 years of relevant experience; or
• High school diploma and at least 8 years of relevant experience

Relevant experience may include program analysis, technical documentation, defense program support, policy development, requirement manager, configuration management, stakeholder coordination, maintenance program support, or data analysis.

Required Skills:

• Experience developing, revising, or maintaining formal programmatic, technical, policy, or process documentation.
• Strong writing skills with the ability to produce clear, structured, and actionable documentation.
• Ability to organize complex information into requirements, decisions, actions, risks, and implementation steps.
• Experience supporting stakeholder coordination, meetings, review cycles, or working groups.
• Experience tracking action items, decisions, comments, risks, issues, or requirements.
• Strong analytical and organizational skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to develop matrices, trackers, tables, briefing slides, and leadership summaries.
• Strong attention to detail and ability to work in a controlled documentation environment.
• Ability to work independently, manage competing priorities, and drive assigned actions to closure.
• Strong oral and written communication skills

Preferred Skills and Education

• Experience supporting Navy maintenance programs, preventive maintenance, maintenance planning, or maintenance documentation.
• Familiarity with PMMP, Navy 3-M, SKED, PMSMIS, MRCs, MIPs, LOEPs, or Force Revision processes.
• Experience supporting Strategic Systems Programs, Strategic Weapon System, Attack Weapon System, submarine maintenance, or similar defense maintenance environments.
• Experience developing or supporting ODs, SSPINSTs, work instructions, SOPs, program guides, CONOPS, or formal program plans.
• Experience with requirements traceability, configuration management, change control, version control, baselines, decision logs, or audit-ready documentation.
• Experience supporting government customer working groups, formal review boards, or routed document approval cycles.
• Experience supporting system migration, data conversion, process modernization, or maintenance requirement conversion.
• Experience developing dashboards, metrics, reconciliation tools, or program status reports.
• Prior Navy maintenance leadership experience such as 3MC, Work Center Supervisor, First Lieutenant, Missile Technician, or equivalent maintenance governance experience.

Core Competencies:

• The successful candidate should demonstrate:
• Clear and disciplined writing
• Strong programmatic thinking
• Requirements-oriented analysis
• Documentation governance discipline
• High attention to detail
• Strong stakeholder coordination
• Ability to simplify complex information
• Professional follow-through
• Strong meeting and action management
• Ability to work in a high-visibility customer environment

Expected Work Products

• The Programmatic Analyst may support or develop:
• Draft OD updates
• Draft SSPINST updates
• CONOPS sections
• Program plan sections
• Requirements traceability matrices
• Comment adjudication matrices
• Action item trackers
• Decision logs
• Risk and issue logs
• Meeting agendas and minutes
• Process narratives
• Implementation roadmaps
• Validation and verification support artifacts
• Leadership briefing material
• Customer-ready status summaries